Director of Facilities (Immediate)

East Harlem Tutorial Program•New York, NY

7d•$98,000 - $120,000•Onsite

About The Position

The Director of Facilities leads the day-to-day management and upkeep of East Harlem Tutorial Program (EHTP) facilities and its facilities team across the campuses at 2050 Second Avenue, 2017 First Avenue, and 2053 Second Avenue. The role ensures that physical spaces are safe, accessible, compliant with city regulations, and managed with fiscal efficiency. The Director manages EHTP custodial personnel, including vendor-contracted staff; sets expectations and provides supervision, feedback, and support; and schedules staff across campuses according to building and program needs. The role develops maintenance schedules aligned with the budget, oversees building conditions, and identifies recurring needs before they become larger issues. Working with the Network Director of Operations and each building’s Director of Operations, the Director develops building safety plans and tracks inspections, permits, certifications, and follow-up work. In partnership with the Managing Director of Operations, the Director manages vendor bidding and selection, reviews vendor quality and costs, and addresses performance concerns. The position also oversees custodial inventory, supports compliance and inspection readiness, and consults on major building projects. The position is based across EHTP campuses and has regular hours of 7:00 a.m. to 4:00 p.m. EDT, with availability to respond to facilities needs outside regular business hours as needed. Some weekend and evening work and urgent after-hours on-site response are required.

Requirements

Experience managing teams in custodial, construction, or building safety fields.
Hold or be able to secure S95 and F07 Fire Certificates.
Available to work some weekends and evenings and respond to urgent on-site needs after hours.
Comfortable using Google Suite, including Gmail, Google Calendar, and Google Sheets.
Fluent in Spanish and English.
Hold high professional and ethical standards.
Enjoy and/or have experience working with diverse populations of students and communities.
Be open to the excitement and challenges of a growing organization.

Responsibilities

Manage all EHTP custodial personnel, including personnel contracted through outside vendors.
Set clear expectations for the facilities team and provide ongoing supervision, feedback, and support.
Schedule and deploy facilities staff across campuses based on building and program needs.
Develop consistent building maintenance schedules that align with the budget and identify recurring facilities needs proactively.
Oversee the day-to-day condition and upkeep of EHTP facilities to maintain clean, safe, and welcoming spaces.
Work with the Network Director of Operations and each building’s Director of Operations to develop building safety plans and ensure compliance with city ordinances and fire codes.
Track required inspections, permits, certifications, and follow-up work across buildings.
Work with the Managing Director of Operations on bidding and selection of outside custodial, maintenance, and general contracting vendors.
Review vendor work quality and cost, and address concerns when expectations are not met.
Track custodial supply purchasing and use, keep spaces and custodial closets stocked, and analyze products and costs within budget.
Build on-site custodial staff skills and create upkeep systems to reduce the need for contracted repairs and replacements.
Re-evaluate third-party contracts annually and assess them alongside competitive outside bids.
Keep EHTP spaces inspection-ready and compliant with fire safety, health, sanitation, and building codes, with thorough safety and evacuation plans.
Serve as a consultant on major building projects, advising on vendor selection, building materials, designs, and operations.
Ensure facilities staff are trained and able to support special events, including after-hours and weekend events.

Benefits

Twenty-eight annual accrued paid time off days, in addition to school breaks and holidays.
Medical, dental, and vision insurance coverage, with an employee semi-monthly contribution.
403(b) retirement savings plan with an employer-paid contribution after one year.
Life insurance.
Paid parental leave.
Short-term and long-term disability coverage.
Pre-tax commuter and transit plans.
Flexible spending health reimbursement accounts.
Longevity and referral bonuses for eligible employees.
Eligibility for federal student loan forgiveness.
East Harlem relocation reimbursement.
Annual reimbursement for qualifying tuition or external professional development.