Director of Business Operations

Virginia Tech • Blacksburg, VA

6d

About The Position

The Director of Business Operations provides leadership for the Mathematics department’s budgetary and human resource operations. The position manages daily business and HR operations, supervises business and HR staff, and provides fiscal oversight for department budgets, positions, pooled resources, contracts, grants, purchasing, travel, payroll, and fixed assets. The director also serves as fiscal and budgetary coordinator for centralized departmental budgets and provides monthly budget-to-actual reporting.

The role oversees reconciliations, purchasing and accounts payable, accounts receivable, travel authorizations and reimbursements, payroll reconciliation, and HR transactions. In collaboration with the Human Resources Generalist, the director leads departmental HR operations, supports effective practices and policy compliance, and addresses staffing, workforce planning, recruitment, employee relations, position management, professional development, and other personnel matters, including complex or sensitive issues.

Other responsibilities may include researching and solving problems, providing public-facing service, scheduling training for university systems, and assisting with management analysis and planning for individual and ongoing projects. The position is regular, exempt, and not eligible for overtime. It is 40 hours per week, as needed. The salary range is $71,000–$86,000, commensurate with experience. The successful candidate must complete a criminal conviction check.

Requirements

• Bachelor’s degree in accounting, business administration, or a related field, or an equivalent combination of training and experience.
• Significant experience in finance and administration, preferably in higher education or similarly complex organizations, including budgeting, business operations, compliance, and supervision.
• Experience supporting human resources and personnel-related functions.
• Advanced analytical, strategic planning, problem-solving, and technology skills.
• Proficiency with spreadsheets and data management software, and ability to analyze, interpret, and present financial information.
• Strong communication, interpersonal, and collaboration skills.
• Ability to interpret and communicate financial, management, and personnel policies effectively.
• Ability to work successfully in a diverse, team-focused environment.

Nice To Haves

• Advanced knowledge of Virginia Tech Financial and Human Resources policies and procedures.
• Experience with university tools and applications such as Banner, MicroStrategy, HRIS, PageUp, electronic I-9, Labor Redistribution System, Banner Time Entry, Departmental Leave Reporting, HokieMart, and Emburse.
• Experience and knowledge of OSP policies and procedures, including pre-award, post-award, SUMMIT System, and OSP Award Management Tool.

Responsibilities

• Manage daily operations and supervise the department’s business and HR staff.
• Oversee departmental fiscal operations, including budget development, communication, implementation, and evaluation; salary and operating budget adjustments; end-of-year balances and carryover; pooled salaries and position allocations; student assistantships; and pooled resources under the department head’s direction.
• Oversee contracts, grants, related cost-sharing commitments, overhead allocations, orders and purchases, travel reimbursements, wage payroll, and fixed assets.
• Serve as the designated representative for signature authorization for the department head, associate head, and center directors.
• Coordinate fiscal and budgetary matters for centralized departmental budgets, serve as the point of contact, and provide monthly financial budget-to-actual reporting.
• Oversee monthly reconciliations, purchasing and accounts payable, accounts receivable, travel authorizations and reimbursements, payroll reconciliation, and human resource transactions.
• Lead and oversee departmental human resource operations in collaboration with the Human Resources Generalist, ensuring effective practices, compliance with University policies, and alignment with departmental priorities.
• Collaborate with the Human Resources Generalist on policy interpretation, staffing and workforce planning, recruitment, employee relations, position management, professional development, and other personnel matters, including complex or sensitive issues.
• Research and solve problems and help ensure a high level of public-facing service.
• Schedule training as needed for department use of university systems.
• Assist with management analysis and planning for single-issue and ongoing projects.

Benefits

• Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance, which offer opportunities for professional development.

What This Job Offers

• Job Type: Full-time
• Career Level: Director