Director of Business Operations

Virginia Tech•Blacksburg, VA

1d•$71,000 - $86,000

About The Position

The Director of Business Operations provides leadership for budgetary and human resource operations for the Mathematics Department. The role manages the department’s daily business and HR operations, oversees fiscal and budgetary functions, and leads HR operations in collaboration with the Human Resources Generalist. The position also supports service, training, management analysis, planning, and departmental projects.

Requirements

Bachelor’s degree in accounting, business administration, or a related field, or an equivalent combination of training and experience.
Significant experience in finance and administration, preferably in higher education or similarly complex organizations, including budgeting, business operations, compliance, supervision, and support for human resources and personnel-related functions.
Advanced analytical, strategic planning, problem-solving, and technology skills.
Proficiency with spreadsheets and data management software, and ability to analyze, interpret, and present financial information.
Strong communication, interpersonal, and collaboration skills.
Ability to effectively interpret and communicate financial, management, and personnel policies and work successfully in a diverse, team-focused environment.

Nice To Haves

Advanced knowledge of Virginia Tech Financial and Human Resources policies and procedures.
Experience with university tools and applications such as Banner, MicroStrategy, HRIS, PageUp, electronic I-9, Labor Redistribution System, Banner Time Entry, Departmental Leave Reporting, HokieMart, and Emburse.
Experience and knowledge of OSP policies and procedures, including pre-award, post-award, SUMMIT System, and OSP Award Management Tool.

Responsibilities

Manage the daily operations and supervise the department’s business and HR staff.
Oversee the Mathematics Department’s fiscal operations, including budget development, communication, implementation, and evaluation; salary and operating budget adjustments; year-end balances and carryover; pooled salaries and position allocations; student assistantships; pooled resources under the department head’s direction; contracts, grants, cost-sharing commitments, and overhead allocations; orders and purchases; travel reimbursements and wage payroll; and fixed assets.
Serve as the fiscal and budgetary coordinator for centralized departmental budgets, act as the point of contact, and provide monthly budget-to-actual reporting.
Oversee monthly reconciliations, purchasing and accounts payable, accounts receivable, travel authorizations and reimbursements, payroll reconciliation, and human resource transactions.
Provide leadership and oversight for departmental HR operations in collaboration with the Human Resources Generalist, ensuring effective practices, compliance with University policies, and alignment with departmental priorities.
Collaborate with the Human Resources Generalist on policy interpretation, staffing and workforce planning, recruitment, employee relations, position management, professional development, and other personnel matters, including complex or sensitive issues.
Research and solve problems, ensure a high level of public-facing service, schedule training as needed for departmental use of university systems, and assist with management analysis and planning for single-issue and ongoing projects.
Serve as a designated representative for signature authorization for the department head, associate head, and center directors.