Director of Accounts Payable Department

City of New York•New York City, NY

13h

About The Position

The Director of Accounts Payable and Utility Management oversees disbursement of nearly $300 million in monthly payments and ensures financial controls protect the New York City Housing Authority (NYCHA) from fraud, waste, and abuse. Under executive direction and with wide latitude for decision-making, the Director leads a staff of more than 30 employees and ensures the Accounts Payable Unit meets key payment metrics. The unit processes invoices and payment requests, while its supporting unit provides customer service to external vendors and internal program offices, maintains vendor files, produces timely reports, and assists NYCHA properties. A control team manages levies, liens and assignments, retention, and escrow accounts. The role supports the Chief Finance Officer on vendor matters and policy development, improves procurement-to-payment processes, develops staff customer-service capabilities, prepares utility consumption data for the annual federal operating subsidy, and maintains records and reports in accordance with NYCHA policies and applicable government reporting requirements. The stated qualifications are those for Administrative Accountant (10001): either a bachelor's degree with 24 semester credits in accounting, including advanced accounting and auditing, plus four years of qualifying professional accounting or auditing experience, including at least 18 months in an administrative, managerial, or executive capacity or supervising accounting or auditing staff; or a valid New York State CPA license plus at least 18 months of qualifying professional accounting or auditing experience in such a capacity.

Requirements

A bachelor's degree from an accredited college or university, including or supplemented by 24 semester credits in accounting, including one course each in advanced accounting and auditing, and four years of satisfactory full-time professional accounting or auditing experience, at least 18 months of which must be in an administrative, managerial, or executive capacity or supervising staff performing accounting or auditing work; or
A valid New York State Certified Public Accountant license and at least 18 months of satisfactory full-time professional accounting or auditing experience in an administrative, managerial, or executive capacity or supervising staff performing accounting or auditing work.

Responsibilities

Support the Chief Finance Officer on vendor matters and participate in forming policies to pay vendors more quickly while maintaining adequate financial controls.
Implement recommendations to streamline the procurement-to-payment process and protect against payment fraud.
Supervise more than 30 staff members and help the Accounts Payable Unit meet key payment metrics.
Train staff to provide customer service to NYCHA program offices, properties, and external contractors.
Oversee routine invoice processing and payment requests, vendor assistance and file maintenance, reporting, and assistance to NYCHA properties.
Oversee control functions involving levies, liens and assignments, retention, and escrow accounts.
Prepare utility consumption data for the annual federal operating subsidy.
Maintain and submit data, records, and reports in accordance with NYCHA records-retention policies and procedures.
Ensure compliance with local, state, and federal government reporting requirements.