Director, Information Technology

Institute on Aging•San Francisco, CA

2d•$190,000 - $210,000•Onsite

About The Position

The Director of Information Technology leads day-to-day IT operations and ensures reliable, secure, and responsive technology services across Institute on Aging. Reporting to the Chief Technology Officer (CTO), the Director manages the organization’s managed service provider (MSP), oversees Microsoft 365 and core infrastructure, and coordinates cybersecurity operations and end-user support. The role translates technology direction and priorities established by the CTO into practical operating plans and service improvements. The successful candidate combines hands-on technical judgment with vendor management, team leadership, and a strong customer service orientation. The Director leads internal IT staff and external providers and partners with colleagues to support office-based, remote, and field employees. The position emphasizes operational execution, security, and continuous improvement rather than enterprise-wide technology strategy, business application ownership, or data and analytics architecture. The position is based at the San Francisco headquarters, with travel to other work sites throughout California as needed. Occasional driving or air travel may be required. The compensation range is $190,000–$210,000 annually; actual compensation may vary based on experience, education, and other factors.

Requirements

At least 7 years of progressive experience in IT operations, infrastructure, or service delivery, including at least 3 years managing IT staff and external service providers.
Experience supporting a multi-site organization.
Bachelor’s degree in information technology, computer science, information systems, or a related field, or an equivalent combination of relevant education and experience.
Practical experience managing cybersecurity controls, vulnerability remediation, incident response coordination, and risk assessment activities.
Experience leading IT staff, setting priorities, delegating work, coaching team members, and coordinating responsibilities between internal teams and external providers.
Demonstrated ability to deliver IT infrastructure and operational improvement projects, manage competing priorities, and apply practical project and change management disciplines.
Strong working knowledge of Microsoft 365 administration and security, including Exchange Online, Teams, SharePoint, OneDrive, Microsoft Entra ID, and Microsoft Intune or comparable endpoint management tools.
Technical experience supporting networks, connectivity, wireless infrastructure, endpoints, server and cloud environments, backups, and disaster recovery; ability to troubleshoot complex issues and direct provider support.
Experience with IT service management practices, including ticketing, incident and problem management, onboarding and offboarding, asset management, and service performance reporting.
Demonstrated experience managing an MSP or comparable outsourced IT services relationship, including service-level monitoring, escalations, service reviews, contract renewals, and vendor accountability.
Experience managing IT operating expenses, technology procurement, software licensing, asset lifecycles, and vendor costs within approved budgets.
Strong customer service orientation and communication skills, with the ability to collaborate with and support a diverse range of internal clients.
Ability to build relationships within a fast-paced, multifaceted organization that values diverse opinions, and enthusiasm for working in an entrepreneurial and innovative environment.
Ability to maintain clear technical documentation and communicate service issues, risks, and recommendations to nontechnical audiences.
California driver’s license required.
Ability to sit at a desk for long periods using a computer; frequent use of phones and remote meeting tools; ability to drive to and inspect sites; agility and dexterity to handle technical equipment; ability to lift 25 pounds.

Nice To Haves

Experience in a healthcare or other regulated environment and familiarity with HIPAA.
Relevant Microsoft, ITIL, infrastructure, or security certifications.

Responsibilities

Manage day-to-day IT operations, setting service priorities, operating procedures, and improvement plans aligned with the CTO’s direction and organizational needs.
Manage MSP service delivery, including service-level agreements, support coverage, service reviews, escalations, corrective actions, and clear ownership between internal staff and external providers.
Oversee the administration, security, and ongoing improvement of Microsoft 365, including Exchange Online, Teams, SharePoint, OneDrive, identity and access management, and endpoint management, in coordination with the MSP.
Maintain core infrastructure, including networks, connectivity, wireless services, servers, cloud infrastructure, endpoints, and related services; coordinate monitoring, patching, configuration standards, capacity planning, and equipment lifecycle management.
Lead end-user support and service management, including incident and request handling, escalation, knowledge documentation, onboarding and offboarding, device provisioning, and timely access changes.
Coordinate cybersecurity operations with internal security staff and service providers, including security monitoring, vulnerability remediation, endpoint protection, access reviews, and security awareness training; escalate material risks and incidents to the CTO.
Implement and maintain IT security policies, controls, and documentation supporting applicable privacy and security requirements, including HIPAA; coordinate annual risk assessments, audit evidence, and remediation activities with the CTO and compliance and privacy stakeholders.
Maintain and test backup, restoration, disaster recovery, and incident response procedures; support business continuity planning and coordinate technology recovery during disruptions.
Partner with business application owners and vendors on infrastructure, access, integrations, and technical troubleshooting, including for electronic health information systems, without owning clinical workflows or business application strategy.
Coordinate IT infrastructure requirements for facilities projects, office moves, and site changes, including connectivity, cabling, network equipment, and audio-visual services; manage related vendors, schedules, and approved costs across California sites.
Ensure remote and field-based employees have secure, supportable technology, including managed devices, mobile services, remote access, and collaboration tools; coordinate user guidance and training.
Manage IT operational projects and changes, coordinating testing, communications, documentation, and user readiness; report service performance, recurring issues, security remediation progress, and project status to the CTO and relevant stakeholders.
Manage assigned IT operating expenses and contribute to budget planning; oversee technology purchasing, asset inventories, software licensing, renewals, and lifecycle planning; identify cost efficiencies and submit recommendations for approval.
Lead and develop internal IT staff through clear priorities, delegation, coaching, cross-training, and documented responsibilities; coordinate staff and MSP coverage to maintain responsive support and continuity of essential IT services.
Evaluate IT service providers and proposals, define operational requirements, and support contract and renewal reviews with the CTO and internal partners; monitor vendor commitments, security requirements, and procurement compliance.