Director II, Campus Events

Monroe Community College • Rochester, NY

19h

About The Position

The Director of Campus Events reports to the Vice President, Economic and Workforce Development and Career Technical Education, in Monroe Community College’s Economic Development and Innovative Workforce Services Division. The Director leads planning, scheduling, and coordination of College personnel and services related to the rental and use of College facilities for College- and community-sponsored activities. The role supervises and evaluates Campus Events professional staff, support staff, and student aides, and ensures departmental goals support the College’s Strategic Plan while promoting excellence, innovation, and efficiency across the campus community.

The Director oversees College event facilities and the daily operations of the Campus Events Office. Responsibilities include coordinating and negotiating fee-based access to facilities at the Brighton and Downtown campuses; managing the operational, risk management, and policy considerations of facility rentals; developing client and vendor relationships; auditing accounts, contracts, and service usage; and establishing fees and contracts for external facility use. The Director also represents the College to community groups and supports the planning and execution of major College events.

The position is primarily sedentary and performed in a typical office environment. It includes prolonged computer use and keyboarding, occasional lifting or moving of items up to 10 pounds, and occasional travel between campus buildings or to other local or out-of-town meeting and conference locations. Flexible work arrangements may be available to benefit-eligible employees depending on divisional, departmental, and position-specific business and operational needs. Remote work outside New York State is generally not authorized, although limited short-term exceptions may be approved for business or operational needs.

Requirements

• Earned master’s degree from a regionally accredited higher education institution.
• Three years of experience in event planning and management.
• Three years of supervisory and management experience.
• Proficiency with Microsoft Office Suite and internet research, including background and fact checks on potential rental clients.
• Mastery of basic budgeting skills, contract negotiation, and vendor relationship management.
• Effective interpersonal communication, problem-solving, project management, and follow-through skills.
• Ability to work well with diverse populations.
• Commitment to the philosophy of a comprehensive community college.
• Ability to meet the position’s physical demands, including prolonged computer use and keyboarding, effective verbal and written communication, and occasional lifting or moving of items up to 10 pounds.

Nice To Haves

• Event planning experience in an academic or higher education environment.
• Five years of event planning experience, including scheduling and coordinating personnel for events in a large organization.
• Familiarity with VISIO Diagram Software.
• Familiarity with Ad Astra Scheduling Software.
• Ability to thrive in a role requiring heavy multitasking and time management.
• Proficiency in reading, writing, and speaking Spanish or another language.

Responsibilities

• Lead and oversee College event facilities to support successful programs and services that foster student development and education.
• Coordinate, schedule, and negotiate fee-based access to conference rooms, meeting rooms, classrooms, event spaces, computer rooms, athletic facilities, the theatre, and parking lots at the Brighton and Downtown campuses.
• Supervise employees and manage the daily operations of the Campus Events Office.
• Train, evaluate, and assign work to Campus Events professional staff, support staff, and student aides.
• Audit client accounts, contracts, and service usage to identify, analyze, and recover operational costs, ensure accurate billing, and maximize revenue.
• Develop and maintain relationships with prospective and existing clients, using data-driven insights to expand the client base and support sustainable growth.
• Cultivate vendor relationships and negotiate pricing and service agreements to enhance events, manage resources, and increase revenue.
• Manage operational, risk management, and policy considerations related to rental of College student, conference, meeting, recreational, and athletic facilities.
• Conduct preliminary research and background and fact checks to verify potential clients.
• Work with internal departments to establish relationships and create contracts for extended external use of College facilities.
• Establish and evaluate fees for external facility use.
• Represent the College to community groups regarding space needs and events.
• Create and enforce event planning and facility management policies.
• Develop and maintain positive relationships with students, staff, and outside clients to create partnerships.
• Represent Campus Events and the EDIWS Division on College-wide committees.
• Assist with planning and executing large College events, including Graduation, Spring Fling, Fall Festival, and Homecoming.
• Perform other duties and responsibilities assigned by the Vice President, Economic and Workforce Development and Career Technical Education.
• Lead, supervise, coordinate, and evaluate direct reports, departments, and programs in accordance with College procedures.
• Adhere to the College Code of Conduct and contribute to an equitable, inclusive, and collaborative College environment.
• Maintain technological competencies used by the College and pursue professional growth, including ongoing diversity, equity, and inclusion training.

Benefits

• Flexible Work Policy for benefit-eligible employees; possible arrangements include flextime or staggered shifts, remote work or telecommuting, and compressed work schedules, subject to business and operational needs.

What This Job Offers

• Job Type: Full-time
• Career Level: Director