Digitization Technician (12-month contract)

Royal Ontario Museum • Toronto, ON

3d • Onsite

About The Position

The Royal Ontario Museum (ROM) is seeking a detail-oriented Digitization Technician for a high-impact project focused on transforming analogue collections documentation into structured, accessible digital records across multiple museum departments. This role supports a 1-year contract position, with the possibility of extension, and is responsible for digitally capturing primary source materials and contributing to enhancing ROM’s collection information systems. The technician will work closely with curators, collections staff, and researchers to ensure historical records are accurately captured, organized, and made accessible for future research and engagement.

Requirements

• A Bachelor’s degree in history, information science, data management, or a related field, or equivalent practical experience
• Minimum two (2) years of experience supporting digitization, data entry, records management, or collections-based projects
• Demonstrated experience in cataloguing, data entry, and data manipulation
• Strong proficiency in Microsoft Excel (e.g., sorting, filtering, data cleaning, basic functions)
• Experience with Adobe Suite and SharePoint
• Experience with book/document scanning and digital imaging workflows
• Working knowledge of metadata standards and best practices
• Ability to read cursive handwriting
• Strong attention to detail and commitment to accuracy
• Excellent organizational and time-management skills
• Ability to handle confidential and sensitive information with discretion
• Ability to work independently in a structured, project-based environment

Nice To Haves

• Experience in a cultural, archival, or research environment is an asset
• Additional coursework in museum studies, archives, or information science is considered an asset
• Familiarity with tools such as OpenRefine is an asset

Responsibilities

• Digitally capture analogue collections documentation (e.g., ledgers, field notes, catalogue cards) through scanning and photography workflows
• Upload and organize digital assets within centralized systems, ensuring adherence to established naming conventions and file structures
• Apply established metadata standards and protocols to accurately describe and classify digital records
• Perform quality control on digitized content and metadata to ensure consistency, completeness, and data integrity
• Capture and maintain accurate photographic representations of analogue materials
• Support data cleaning and preparation activities to improve usability and accessibility within collections systems
• Liaise with Collections staff (including curators, registrars, conservation teams, and specialists) to gather, verify, and exchange information related to digitization efforts
• Identify and appropriately handle sensitive or confidential information
• Manage high volumes of digitization output while maintaining exceptional attention to detail and accuracy
• Work independently to meet project timelines and deliverables

Benefits

• Comprehensive benefits coverage for permanent and full-time contract positions (conditions apply)
• Paid benefits for individuals and families
• Health spending account
• Employee Assistance Program
• Optional pension plan with employer-matched Defined Benefit contribution
• Free ROM membership for permanent full-time and part-time staff
• Discounts to over 200 attractions through Attractions Ontario

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level