Seasonal - DFM Administrative Support

City of Colorado Springs • Colorado Springs, CO

2d • Onsite

About The Position

Seasonal – Division of the Fire Marshal Administrative Support. There are two positions available in which you will perform a variety of administrative support, record keeping, and/or clerical accounting duties for the Division of the Fire Marshal (DFM) at the Colorado Springs Fire Department (CSFD). This role is best suited to candidates who enjoy working collaboratively on detail-oriented work in a small team environment. These are seasonal (at-will) positions with benefits limited to those required by applicable state and federal laws, which include Worker's Compensation, Medicare, Unemployment Insurance, and PERA (Public Employees' Retirement Association). These positions are subject to budget required furloughs to be implemented in the 2026 calendar year, and any furloughs subsequently approved.

Requirements

• High school diploma or GED
• Two (2) years of full-time, professional experience in clerical, administrative or an office support role
• Effectively balance multiple priorities and deadlines
• Respond to customer inquiries via phone with clarity and professionalism
• Communicate clearly and professionally, both verbally and in writing
• Quickly learn new systems, processes, and concepts
• Contribute to a positive, team-oriented work environment
• Maintain a high level of accuracy in a fast-paced environment

Nice To Haves

• Experience working with permit requirements and compliance
• Proficiency using the Microsoft Office Suite, particularly Word, Excel, and Outlook
• Experience navigating Power BI dashboards

Responsibilities

• Assist with data entry and updates in various division programs and databases
• Assist with quality assurance functions for inspection reports
• Assist with the issuance and tracking of annual and provisional permits
• Assist with filing and file/information research and retrievals for open records requests
• Assist with division collections processes
• Assist with migration of paper and electronic records to new platforms/locations
• Provide information and assistance to DFM customers and the public
• Support team operations and other duties and assigned

Benefits

• Worker's Compensation
• Medicare
• Unemployment Insurance
• PERA (Public Employees' Retirement Association)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED