Development Operations & Grants Coordinator

Ivy Tech Community College • Bloomington, IN

2d • $45,000 - $55,000

About The Position

Under the direction of the Executive Director of Development, the Development Operations & Grants Coordinator supports Foundation growth through grant development, donor stewardship, foundation operations, and administrative support. The position leads grant research, proposal development, reporting, and compliance while providing operational support for gift processing, donor records, and Foundation activities. The coordinator also assists with donor engagement, fundraising initiatives, events, and a limited portfolio of assigned prospects.

Requirements

• Associate’s degree (or equivalent combination of education and directly-related experience) in a related field required; Bachelor's degree preferred.
• At least one (1) year of experience with grant research, writing or management, nonprofit administration, development or related activities required.
• Excellent written communication, organization, and project management skills.
• Proficiency with Microsoft Office.
• Ability to manage multiple priorities, maintain confidentiality, and work collaboratively with diverse stakeholders.
• Willingness to work occasional evenings and weekends.
• Willingness to learn and develop grant skill set.

Nice To Haves

• Experience with higher education or nonprofit foundations, donor databases or fundraising software, knowledge of fundraising, donor stewardship, and grant administration, and experience securing grants from public or private funders preferred.

Responsibilities

• Research and identify public, private, corporate, and foundation funding opportunities.
• Coordinate development, submission, and management of grant proposals and reports.
• Collaborate with faculty, staff, and leadership to develop competitive grant applications.
• Track grant deadlines, agreements, reporting requirements, and supporting documentation.
• Serve as liaison with funding organizations and campus partners.
• Prepare grant activity reports and support stewardship of grant funders.
• Process gifts and maintain accurate donor and grant records.
• Prepare reports, correspondence, and administrative documentation.
• Assist with gift agreements, stewardship materials, and Foundation recordkeeping.
• Support office operations, scheduling, compliance, and financial reconciliation activities.
• Support donor cultivation, stewardship, annual giving, and fundraising initiatives.
• Manage a small portfolio of assigned donors and prospects.
• Prepare donor meeting materials, proposals, and impact reports.
• Assist with donor recognition programs and Foundation communications.
• Assist with planning and execution of Foundation and donor events.
• Provide event logistics, registration, follow-up, and administrative support.
• Participate in occasional evening and weekend events as needed.
• Perform other related duties as assigned.
• All responsibilities will be conducted within the parameters of the Family Educational Rights and Privacy Act (FERPA), other applicable regulatory requirements, and professional standards.

Benefits

• Multiple medical plan options paired with a Health Savings Account with a generous employer contribution
• Dental plan with no-cost preventive services and coverage for orthodontia
• Vision plan with low-cost exams and allowances for glasses or contact lenses
• Employee Assistance Program offering no-cost confidential counseling sessions, legal consultations, financial planning consultations, and other resources
• Wellness program with opportunities to earn $250 in Wellness Rewards
• Flexible Spending Accounts for healthcare (limited purpose) and dependent care
• 10% employer retirement contribution, fully vested after two years
• Basic life insurance equal to annual salary paid by the College, with optional supplemental coverage
• Short-term and long-term disability benefits
• Fee remission for employees, spouses, and dependent children
• Tuition assistance for undergraduate, graduate, and doctoral programs
• Paid professional development opportunities
• Generous paid time off, including vacation, sick leave, holidays, and winter recess
• Flexible work arrangements where available
• Paid childbirth recovery leave (8 weeks)
• Paid parental leave (4 weeks)
• Eligibility for Public Service Loan Forgiveness
• Additional discounts on gym memberships, transportation, and various retail services

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree