Grants Coordinator

Bozeman, City of•City Hall, MT

4d•Onsite

About The Position

The City of Bozeman is now accepting applications for a Grants Coordinator. The Grants Coordinator will coordinate, develop, plan, organize, and implement the City of Bozeman grant program including post-grant award administration. This position will also develop, compose, and apply for grants to obtain available funding from various programs and projects on behalf of City Departments. This is your opportunity to make a meaningful difference in your community by joining the City of Bozeman! You will be part of a passionate team driving positive change while enjoying a fantastic benefits package.

Requirements

Bachelor’s Degree in Business Administration, Public Administration, English, or related field
Considerable (2-4 years) progressively responsible experience in grant writing and administration, preferably in a government or non-profit environment
Any combination of experience and training which provides the equivalent scope of knowledge, skills, and abilities necessary to perform the work
Thorough knowledge of standard grant procedures including proposal development and preparation, grant administration, financial reporting, and program evaluation
Thorough knowledge of grant availability and how to research and monitor grant opportunities
Thorough knowledge of terminology, processes, and techniques to successfully apply for and obtain outside funding
Thorough knowledge of State, local, federal, county, corporate and foundation grant procedures, audits, and compliance requirements
Some knowledge of or ability to quickly learn the overall functions, duties, and responsibilities of the other City departments
Ability to research, compile and develop clear, concise, and accurate reports and associated documentation
Ability to maintain collaborative and effective working relationships with external parties
Ability to communicate effectively with others, both orally and in writing, using both technical and non-technical language
Ability to understand and follow oral and/or written policies, procedures, and instructions
Ability to prepare and present accurate and reliable reports containing findings and recommendations
Ability to operate a personal computer using standard or customized software applications appropriate to assigned tasks
Ability to use logical and creative thought processes to develop solutions according to written specifications and/or oral instructions
Ability to work independently
Ability to utilize specialized spreadsheets, word processing, financial management, and database software applications programs
Ability to perform a wide variety of duties and responsibilities with accuracy and speed under the pressure of time-sensitive deadlines
Ability and willingness to quickly learn and put to use new skills and knowledge brought about by rapidly changing information and/or technology
Ingenuity and inventiveness and the use of the appropriate levels of discretion in the performance of assigned tasks
Consistently performs assignments in accordance with the City’s Core Values of Integrity, Leadership, Service and Teamwork

Nice To Haves

Offers for employment are conditional upon a satisfactory response to post conditional offer process.

Responsibilities

Coordinates develops, plans, organizes, and implements the City’s grant program including post grant award administration
Researches and conducts analyses for grant opportunities, notifying departments about availability
Develops, composes, and applies grant proposals to obtain available funding from various programs and projects on behalf of City departments
Monitors grant budgets, expenditures, revenue, and prepares withdrawals of funds for approval and submittal
Ensures compliance with all applicable rules and regulations, including donor requirements, government standards, and accounting and financial reporting
Maintains and organizes grant files and reimbursement records
Prepares financial and performance reports, providing technical assistance regarding grant reports and City reporting systems as needed
Monitors grant status, including collecting data necessary for reimbursement requests and determining progress
Coordinates with appropriate departments to develop and submit materials required for final grant reporting
Drafts correspondence including letters, legal notices, and grant-related documents
Acts as liaison to grantees and contract holders
Responds to information inquiries regarding grants
Keeps immediate supervisor and designated others accurately informed concerning work progress, including present and potential work problems and suggestions for new or improved ways of addressing such problems
Attends meetings, conferences, workshops, and training sessions and reviews publications and audio-visual materials to become and remain current on principles, practices, and new developments in assigned work areas
Responds to citizens’ questions and comments in a courteous and timely manner
Communicates and coordinates regularly with appropriate others to maximize the effectiveness and efficiency of interdepartmental operations and activities
Performs other duties consistent with the role and function of this classification