Development Coordinator

SMART Reading • Portland, OR

2d • Hybrid

About The Position

SMART Reading is hiring a Development Coordinator to support the operations, donor engagement activities, campaigns, and events that advance its statewide fundraising efforts. The coordinator is an essential member of the Development Team, reports to the Development Director, and works closely with fundraising and communications colleagues to organize projects, maintain accurate donor information, and keep fundraising activities running smoothly. The role includes donor communications and stewardship, reports and records, fundraising events and campaigns, platform administration, corporate volunteer engagement, and liaison support for SMART's Associate Board. The position is based in Portland, Oregon, with a hybrid schedule of two to three days in the office per week and occasional events. It is full-time, non-exempt, with an annual salary of $48,000–$52,000 depending on experience.

SMART Reading connects volunteers, donors, and community partners with children to provide shared reading time and books to keep. The coordinator's work supports those efforts and helps build a community of supporters committed to children's literacy. SMART describes its workplace as collaborative and caring, with opportunities to learn and grow and a commitment to equity, inclusion, and employee well-being.

Requirements

• At least two years of experience in fundraising, event coordination, administration, project coordination, or a related field.
• Strong communication, organizational, and project coordination skills.
• Sound judgment, personal accountability, and commitment to ethical practices.
• Proficiency with Microsoft Office, Google Workspace, or similar tools.
• Commitment to fostering an inclusive, equitable environment.
• Ability to work in person at the Portland office two to three days per week, as requested in the application.

Nice To Haves

• Experience with donor databases, particularly Raiser's Edge NXT.
• Familiarity with fundraising and event platforms such as Greater Giving and Give Lively.
• Experience with donor stewardship, fundraising campaigns, or event coordination.

Responsibilities

• Coordinate administrative activities for the statewide Development Team, including meetings, donor records, dashboards, and shared resources.
• Support donor communications and stewardship through calls, emails, acknowledgments, and follow-up.
• Work with development operations colleagues to prepare monthly development reports, maintain accurate donor information, and improve reporting processes.
• Manage existing third-party fundraising partnerships and help identify new opportunities.
• Maintain the Development intranet site and keep team resources organized and up to date.
• Assist with gift processing and other fundraising operations as needed.
• Coordinate logistics, timelines, and administrative details for fundraising events and campaigns with Development and Communications colleagues.
• Track event-related revenue and coordinate donor acknowledgments with the Database Manager.
• Administer fundraising platforms, including Greater Giving and Give Lively.
• Coordinate sponsor materials, vendor relationships, and event administration, including permits, insurance, raffle licenses, and other needs.
• Welcome corporate volunteers and community supporters, coordinate onsite book donations, and share opportunities to get involved with SMART.
• Serve as the primary staff liaison to SMART's Associate Board by coordinating meetings, member communications, activities, and ongoing engagement.
• Partner with the Communications Director on fundraising newsletters, annual reports, social media, website content, and other projects.
• Foster positive, professional, and appreciative relationships with donors, volunteers, and community partners.
• Collaborate across teams and contribute to additional organizational projects as needed.

Benefits

• Medical insurance with low employee premium contributions, varying by plan.
• 100% employer-paid dental, vision, basic life, AD&D, and long-term disability insurance.
• Optional dependent coverage and supplemental insurance at the employee's expense.
• 401(k) with up to a 3% employer match.
• Four weeks (20 days) of accrued paid time off annually.
• Five personal leave days and nine paid holidays.
• Two additional paid seasonal office closures (summer and winter).
• Paid supplemental medical leave.
• Monthly cell phone reimbursement.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed