Development Coordinator

Family Health Centers of San Diego•San Diego, CA

9d•$70,304 - $88,751

About The Position

The Development Coordinator supports FHCSD’s Development Department by managing donor information and transactions, supporting donor stewardship and communications, coordinating fundraising events, and maintaining effective departmental workflows. The role maintains the DonorPerfect CRM, processes donations, sponsorship payments, and pledges, prepares acknowledgments and reports, and helps protect the accuracy, consistency, and confidentiality of donor records. The coordinator supports donor-facing communications, including impact reports, event invitations, fundraising materials, and the department’s bi-monthly Adelante e-newsletter. The role works with program teams and other departments to develop compelling stories and communicate program outcomes that demonstrate FHCSD’s impact. It also helps maintain relationships with donors, corporate sponsors, foundations, and community partners by tracking engagement, commitments, and follow-up. The position coordinates the planning and logistics of fundraising events, including quarterly Spirit of the Barrio luncheons, ribbon-cutting ceremonies, and other initiatives. Responsibilities include vendor coordination, invitations, registration, guest lists, event materials, timelines, on-site support, and sponsor-benefit fulfillment. The coordinator also supports the Philanthropy & Foundation Relations Manager and works with cross-functional teams, including Marketing, Finance, Grants Management, and Patient Engagement. Travel to meetings and events is required as necessary, as is occasional evening and weekend work.

Requirements

A minimum of 2 years of experience in nonprofit development, donor relations, fundraising operations, event coordination, administrative support, or a related field is preferred.
Experience with donor relationship management systems, preferably DonorPerfect, including data entry, gift processing, donor reporting, and database management.
Writing and storytelling skills, including the ability to translate program information, outcomes, and organizational achievements into engaging donor-focused communications.
Experience with project management software, preferably Asana, to coordinate projects, track deadlines, and manage workflows.
Experience coordinating fundraising events, donor stewardship activities, and special projects.
Experience processing charitable contributions, preparing donor acknowledgments, and maintaining donor records.
Experience with donor databases and analyzing giving trends to support fundraising and stewardship initiatives.
Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
Strong written and verbal communication skills, including professional correspondence and proofreading.
Strong organizational and time-management skills, attention to detail, project management and implementation skills, and the ability to manage competing priorities and meet deadlines.
Ability to work independently and in a team-based environment.
Professional ethics, tact, respect, accountability, and follow-through.
Ability to maintain confidentiality and exercise sound judgment with donor and organizational information.
Ability to interpret guidelines and procedures, identify problems, and recommend appropriate solutions.
Ability to work effectively with diverse internal and external stakeholders, including donors, volunteers, and vendors, and to learn and adapt.
Professional, positive, and proactive attitude, with integrity, emotional intelligence, organizational maturity, trustworthiness, flexibility, and compassion.
Ability and means to travel within San Diego County in a timely manner, including to locations with limited access to public transportation.
Proof of liability and property damage insurance is required for the vehicle used.
Driver requirements: licensed for at least 3 years; no more than 2 violations and/or accidents within 3 years; no vehicle-related suspensions or reinstatements; and no DUI, reckless driving, or felony driving within 7 years.
Applicants will be tested on Microsoft Suite proficiency, CRM knowledge, design-platform knowledge, composition, grammar, punctuation, spelling, and typing speed.

Nice To Haves

Bachelor’s degree from an accredited four-year university.
At least 2 years of experience in nonprofit development, donor relations, fundraising operations, event coordination, administrative support, or a related field.
Experience with DonorPerfect.
Experience with Asana.
Experience with Constant Contact and Canva, or similar communication and design platforms.

Responsibilities

Maintain and manage the donor relationship management database, including donor records, gift histories, contact information, communications, and stewardship activities.
Process organizational donations, sponsorship payments, and pledges; prepare and distribute acknowledgment letters and coordinate financial reporting.
Generate and analyze donor reports, giving histories, fundraising data, and donor trends.
Maintain the accuracy, consistency, integrity, and confidentiality of donor records in DonorPerfect.
Coordinate donor stewardship activities, including thank-you calls, cards, emails, letters, year-end giving statements, and donor recognition.
Support the development and distribution of donor communications, including impact reports, the Adelante newsletter, event invitations, and fundraising materials.
Support production of the bi-monthly Adelante e-newsletter by coordinating content, gathering impact stories, drafting donor-focused communications, and collaborating with internal departments.
Work with program teams and other departments to develop stories, patient experiences, and program outcomes that demonstrate FHCSD’s impact.
Help maintain and strengthen relationships with donors, corporate sponsors, foundations, and community partners.
Track donor engagement, sponsorship commitments, stewardship activities, and follow-up communications.
Coordinate planning and logistics for fundraising events, including Spirit of the Barrio luncheons and ribbon-cutting ceremonies.
Coordinate event vendors, registration, invitations, guest lists, event materials, timelines, and on-site support.
Coordinate with internal departments and external partners to implement events and donor engagement activities.
Support sponsorship fulfillment by tracking sponsor benefits, recognition commitments, and post-event communications.
Use project management platforms to organize workflows, track progress, and support communication and accountability.
Coordinate with cross-functional teams, including Marketing, Finance, Grants Management, and Patient Engagement.
Maintain organized departmental files, donor correspondence, sponsorship agreements, event records, and related documentation.
Support the Philanthropy & Foundation Relations Manager with donor research, meeting preparation, scheduling, correspondence, and follow-up.
Identify opportunities to improve departmental processes, database functionality, project workflows, and operational efficiency.
Travel to meetings and events as necessary and work occasional nights and weekends to attend, host, or support events.
Perform other duties as assigned.