Development Coordinator, The Brady Urological Institute

Johns Hopkins University•Baltimore, MD

3d•$37,855 - $70,512•Hybrid

About The Position

The Development Coordinator will provide general support to Development and Alumni Relations (DAR) operations and work under the direction of DAR staff to ensure programs, projects, and initiatives are appropriately supported. The Development Coordinator for the Brady Urological Institute/Department of Urology is a key member of the development team responsible for coordinating the processing of all charitable gifts to the Brady, tracking and recording proposal and stewardship activity in the development databases, managing our gift acknowledgment process, and providing administrative and office support for the team. The timely and proper handling of all charitable gifts and acknowledgments is a critical component of our department’s ability to establish and maintain strong, positive relationships with our philanthropic donors. This position requires discretion and mature independent judgment in handling sensitive and confidential information.

Requirements

High school diploma or graduation equivalent.
Three years of related experience.
Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

Nice To Haves

Bachelor's degree.
Experience using a CRM.
PC skills with proficiency in Microsoft Office Suite.

Responsibilities

Support processing of team information and data management.
Enter, retrieve, and maintain data stored in development database (CRM).
Processing gifts, pledges, and other donor-related transactions
Coordinating gift tracking and database maintenance
Entering visit notes, solicitation activity, and linking gifts to the appropriate proposal
Entering and updating workplan data
Compiling and producing reports
Provide administrative support for the DAR team.
Handle sensitive and confidential information with an appropriate level of discretion
Proactively maintaining a conflict-free electronic calendar for the principal, which may include arranging intricate meetings with leaders and donors.
Coordinating staff portfolios and portfolio assignment transfers
Organizing meetings and preparing materials
Preparing and mailing gift acknowledgement letters
Drafting correspondence
Producing a variety of reports and presentations using information from multiple sources.
Creating tables, graphs, and PowerPoint presentations
Preparing event briefings for leaders.
Responding to internal and external constituent inquiries
Assisting with financial transactions, e.g., reconciling travel expenses, paying invoices
Maintaining and monitoring operating budgets.
Ensuring the successful execution of events by assisting with planning and day-of management
Assisting with management of project deadlines and deliverables, following up on outstanding tasks
Monitoring and contributing to social media communications
Maintaining office filing systems and office equipment inventories
Other duties as assigned.
Provide support to the team in the planning and execution of special events, donor and prospect events, stewardship meetings, and Board meetings, including coordination, logistics, and day-of management to ensure seamless delivery and a high-quality donor experience
Manage routine financial and donor reporting, including weekly gift reports shared with gift officers and faculty, as well as reporting on prospective patients with wealth indicators, giving history, and relevant research information.
Develop additional financial, donor, and patient-related reports using development databases and coordinate requests for specialized reporting through the Office of Advancement Services and Medical Development Services as needed.