Development Coordinator

Rice University • Houston, TX

3d • Hybrid

About The Position

Reporting to the Senior Director of Parent and Family Philanthropy, the Development Coordinator provides administrative and program support to the Parent and Family Philanthropy team within Rice University’s Development and Alumni Relations division. The role includes scheduling meetings, submitting expense reports, preparing documents and presentations, managing data entry, compiling reports, preparing donor meeting briefings, and assisting with donor-related activities. The coordinator works with teams across Development and Alumni Relations and campus partners to support the goals of the Parent and Family Philanthropy program.

The position also supports Parent and Family Philanthropy events, maintains parent information and Parent Council records, coordinates parent donor engagement efforts, and serves as a liaison across the university. The role is hybrid, combining in-office and remote work, though arrangements may change under Rice policy. It works in an open-office environment. Non-exempt hourly positions are eligible for overtime.

Requirements

• High school diploma or equivalent.
• At least two years of experience in an administrative position, including extensive professional interaction with staff and leadership at all levels, both internal and external to an organization.
• Proficient computer skills and demonstrated experience with office software and email applications.
• Proficiency in Microsoft Office Suite.
• Demonstrated success in following through and completing routine tasks.
• Advanced organizational skills and attention to detail.
• Advanced verbal and written communication skills.
• Excellent customer service and interpersonal skills.
• Ability to prioritize and multitask.

Nice To Haves

• Bachelor’s degree.
• At least three years of related experience.
• Experience in a fundraising environment within an educational or nonprofit organization.
• Maturity and emotional intelligence, with the ability to exercise sound judgment.
• Ability to handle sensitive and confidential information appropriately and tactfully.
• Familiarity with fundraising database software and recordkeeping practices.
• Strong organization and attention to detail, including the ability to manage multiple priorities in a fast-paced environment.
• Creativity, motivation, and strong problem-solving skills.
• Experience with Blackbaud CRM or another advancement database system.
• Experience working in a Windows environment.
• Ability to adapt to different software applications.
• Familiarity with ERP systems such as Oracle or Workday.
• Experience with online accounting systems and transaction processing.

Responsibilities

• Generate routine communications and coordinate the formatting, copying, and distribution of presentations, reports, brochures, displays, and briefing materials.
• Plan and manage calendars, including resolving scheduling conflicts.
• Process and monitor financial transactions, and research and resolve discrepancies.
• Assist with preparing materials for Parent and Family Philanthropy events and provide on-site event support and coordination.
• Coordinate with the Development Research and Analysis team regarding data requests and reporting needs.
• Maintain accurate parent information in OwlConnect, support Parent Council record management, and coordinate parent donor engagement efforts.
• Serve as a liaison with teams across Development and Alumni Relations and with campus partners.
• Oversee special projects as assigned.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED