Development Coordinator

Rice University • Houston, TX

3d • Hybrid

About The Position

Reporting to the Senior Director of Parent and Family Philanthropy, the Development Coordinator provides administrative and program support to the Parent and Family Philanthropy team within Rice University's Development and Alumni Relations division. The role supports gift officers in their donor work by compiling reports, preparing meeting briefings, and assisting with other donor-related activities. The Coordinator works with teams across the division and campus partners to advance the goals of the Parent and Family Philanthropy program. This is a hybrid position combining in-office and remote work; work arrangements may change under Rice policy. The position is non-exempt and hourly, with eligibility for overtime. The work is performed in an open-office environment.

Requirements

• High school diploma or equivalent.
• At least two years of experience in an administrative position, with extensive professional interaction with staff and leadership at all levels, both internal and external to an organization.
• Proficient computer skills and demonstrated experience with office software and email applications.
• Proficiency in Microsoft Office Suite.
• Demonstrated success in following through and completing routine tasks.
• Advanced organizational skills and attention to detail.
• Advanced verbal and written communication skills.
• Excellent customer service and interpersonal skills.
• Ability to prioritize and multitask.

Nice To Haves

• Bachelor's degree.
• At least three years of related experience.
• Experience in a fundraising environment within an educational or nonprofit organization.
• High level of maturity and emotional intelligence, with the ability to exercise sound judgment.
• Ability to handle sensitive and confidential information appropriately and tactfully.
• Familiarity with fundraising database software and recordkeeping practices.
• Strong organizational skills and ability to manage multiple priorities in a fast-paced environment.
• Creativity, motivation, and strong problem-solving skills.
• Experience with Blackbaud CRM or another advancement database system.
• Experience working in a Windows environment.
• Ability to adapt to different software applications.
• Familiarity with ERP systems such as Oracle or Workday.
• Experience with online accounting systems and transaction processing.

Responsibilities

• Generate routine communications and coordinate the production and distribution of presentations, reports, brochures, displays, and briefing materials.
• Plan and manage calendars, including resolving scheduling conflicts.
• Process and monitor financial transactions, including researching and resolving discrepancies.
• Assist with preparing materials for Parent and Family Philanthropy events and provide on-site event support and coordination.
• Coordinate with the Development Research and Analysis team regarding data requests and reporting needs.
• Maintain accurate parent information in OwlConnect, support Parent Council record management, and coordinate parent donor engagement efforts.
• Serve as a liaison with teams across Development and Alumni Relations and with campus partners.
• Oversee special projects as assigned.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED