Development Coordinator, Hamilton School for Classical and Civic Education

University of Florida•Gainesville, FL

About The Position

The Development Coordinator will work in collaboration with the Executive Director and other Hamilton development staff to manage various aspects of fundraising and donor relations. This role involves project management, donor stewardship, annual giving support, development assistance, and fiscal management within the Hamilton School for Classical and Civic Education.

Requirements

Bachelor's degree in an appropriate area of specialization; or an equivalent combination of education and experience.

Nice To Haves

Experience in development, fundraising, alumni relations or higher education.
Ability to draft correspondence efficiently with excellent use of the English language, excellent proofreading and editing skills.
Meeting deadlines and managing multiple priorities are highly desired skills for this position.
Excellent organizational skills; demonstrated skill to work on projects with competing deadlines and to establish goals and workload priorities.
Strong administrative and project management skills are important.
The ability to meet deadlines, be self-motivated, and work independently.
Accuracy, attention to detail and a customer service-oriented attitude.
Competency in problem solving.
The ability to plan, organize and coordinate work assignments, organize files, and other records independently.
Ability to manage projects while handling multiple other tasks, calls and visitors expeditiously and courteously.
Understanding of professional fundraising operations and ethics.
Experience in sales, event planning, and/or alumni outreach helpful.
Experience in database management and prospect research desirable.
Exceptional written and verbal communication skills, strong interpersonal abilities, and the capacity to engage effectively and collaboratively with a wide range of individuals are essential.
Support the University’s commitment to creating a respectful and collaborative work environment that values integrity, professionalism, and mutual respect in all interactions; demonstrated success collaborating with stakeholders; strong project management skills; experience in a data-driven environment; excellent organizational abilities; and the capacity to lead, influence, and inspire others are essential.
Proficient in the following areas: Windows operating systems, Microsoft Word, Excel, and Access, as well as internet browsers and email platforms.
Familiarity with donor databases, contact management systems, and tracking systems is also highly preferred.
Off campus travel may be required.
A valid driver license and good driving record are essential.

Responsibilities

Prepare research briefings, detailed trip itineraries, gift bags, and other meeting materials.
Assist fundraisers in completing post-meeting follow-up, including contact entries and other communications.
Support and monitor Hamilton School advisory council philanthropic and volunteer activity.
Manage invitation/RSVP's, and other details for Hamilton School events including advisory council meetings, guest speakers and lectures, convocation and commencement, tailgates, milestone reunion programming, and other events.
Manage invitation/RSVP's for Central Development events.
Assist with donor communications, including annual donor reports, personalized letters to prospects and donors, proposals, tailored pledge forms, and any special appeals and/or reporting required by donors.
Serve as liaison for quarterly donor relations meetings.
Manage Hamilton School directed donor acknowledgments, including weekly electronic and regular mail gift thank yous.
Publish Directors newsletter and other stewardship communications.
Ensure timely completion of Annual Endowment Reports (AER’s), Grateful Gator Giving Day programs, preparation of donor impact reports, and other special donor acknowledgement programs.
Partner with UF Advancement’s Annual Giving and Alumni Relations teams to impact the number and quality of annual giving and alumni relations activities.
Impact activities and events meant to drive annual giving/alumni participation, including UF's Gator Nation Giving Day, and other special programming.
Send post Giving Day communications and gifts to participants.
Maintain and monitor the calendar for the Executive Director and provide information relevant to daily, weekly, and monthly schedules.
Arrange travel by securing necessary tickets and/or reservations and confirmations for airlines, rental cars, and lodging arrangements for official travel.
Maintain team workplan.
Prepare/coordinate weekly team meeting agenda and meeting space, and other meetings as needed.
Initiate correspondence as necessary to ensure efficient and timely flow of information between Development office and internal and external constituents.
Work closely with development staff on major fundraising initiatives.
Manage the development of the annual operating budget for Hamilton School Advancement including evaluation of spending trends, approval of purchases and regular reports to development fund administrators regarding year-to-date spending.
Assist with the compilation, submission and tracking of Advancement Office budget.
Assist in completion/submission of expense reports for the team.
Process gifts and disbursements in accordance with UF Foundation guidelines.
Assist in managing UFF fund maintenance, including creating and closing funds, and reporting on fund balances and expenditures.
Coordinate yearly Scholarship Awards disbursement with Foundation Controller, Hamilton School Financial Analyst, Hamilton School Academic & Student Affairs, and UF's Office of Student Financial Affairs.