Development Assistant

New Narrative•Beaverton, OR

3d•$23 - $25•Onsite

About The Position

New Narrative, a nonprofit organization focused on mental health care, healing, housing stability, and long-term wellness, is hiring a Development Assistant to provide administrative, CRM, campaign, grant-workflow, event, and project support. The role helps the Development Department work consistently through accurate records, organized files and deadlines, routine gift entry, transactional processing, and reliable follow-through. The Assistant maintains donor, prospect, sponsor, foundation, and partner records; prepares lists, reports, and queries; supports fundraising and stewardship campaigns; coordinates event and sponsorship systems; and tracks grant applications and reporting workflows. The position also supports department administration and project coordination using systems such as EveryAction, Asana, SharePoint, Microsoft 365, and event platforms such as Auctria. The role does not serve as the primary grant writer or owner of program or financial content. The position is based in the Portland metropolitan area, with occasional local travel and evening or weekend event support as required. The successful candidate will be organized, dependable, detail-oriented, comfortable with technology, collaborative, and committed to New Narrative’s mission and values.

Requirements

High school diploma or equivalent required.
Approximately 2–3 years of relevant administrative, nonprofit, development, data, event, or project-support experience.
Experience with CRM or database systems, data entry, reporting, or list management.
Strong attention to detail, organization, time management, and ability to manage multiple deadlines.
Friendly, professional, and collaborative approach with strong internal and external customer service.
Commitment to New Narrative’s mission and values and to providing reliable, high-quality support for Development Department fundraising and engagement work.
Ability to handle donor, participant, and organizational information appropriately and follow privacy and data-security requirements.

Nice To Haves

Associate or bachelor’s degree, nonprofit training, or an equivalent combination of relevant education and experience.
Experience with EveryAction or a comparable fundraising CRM.
Experience with Microsoft 365, Excel, and collaborative file systems such as SharePoint.
Experience with Asana or comparable project-management software.
Experience supporting events, campaigns, sponsorships, grants, or donor stewardship.
Comfort learning fundraising and event platforms such as Auctria and new technology tools.
Comfort using AI-enabled tools as productivity aids while applying independent judgment, fact-checking, and confidentiality safeguards.

Responsibilities

Maintain accurate donor, prospect, sponsor, foundation, and partner records in EveryAction or a successor CRM, including contact information, coding, segmentation, relationship notes, and assigned next actions.
Prepare mailing lists, campaign segments, RSVP lists, sponsor reports, donor reports, and other queries for fundraising, stewardship, and events.
Support CRM data cleanup, documentation, imports and exports, standard operating procedures, and future system transitions.
Coordinate with the Development Director and Finance on records and documentation needed for accurate fundraising reporting.
Provide administrative support for Give!Guide, year-end fundraising, recurring-donor stewardship, and other approved campaigns, including tracking, acknowledgments, mailings, follow-up, and closeout.
Coordinate mailing production, printing, fulfillment, donor communications, and campaign logistics as assigned.
Track donor and sponsor commitments, recognition, benefits, thank-you actions, renewal dates, and follow-up needs.
Maintain organized campaign and donor files in SharePoint and other approved systems.
Manage or support event and fundraising platforms such as Auctria, including registration, ticketing, auction records, check-in support, sponsor tracking, and event closeout.
Coordinate event invitations, RSVPs, name tags, lists, materials, volunteer information, sponsor fulfillment, and other event-administration tasks.
Participate in significant Development-led and major organizational events, supporting registration, event systems, materials, volunteer coordination, sponsor fulfillment, data capture, setup, execution, and closeout.
Track in-kind donations, auction packages, community-giving activities, and related documentation; support reconciliation and closeout with Finance and the CRM.
Provide administrative follow-up for corporate and community partnerships, volunteer activities, wish lists, drives, and other approved engagement projects.
Track grant application and reporting deadlines, owners, required inputs, approvals, and submission status in Asana and shared systems.
Create and maintain grant folders, templates, records, supporting documentation, and a master grant calendar; collect approved materials from appropriate internal owners.
Upload and archive final proposals, reports, award letters, agreements, and related documents.
Support contract grant writers and the Development Director with scheduling, documentation, and workflow coordination without serving as the primary grant writer or owner of program or financial content.
Maintain orderly digital files, naming conventions, shared documents, meeting notes, supplies, and other Development Department administrative systems.
Use Asana as the primary project-management system for assigned Development work and maintain clear status, owners, deadlines, and follow-up.
Support significant projects by maintaining Project Charter documentation, Asana setup and updates, deadlines, project files, closeout materials, and administrative coordination; support Central Project Hub documentation for agency-impacting projects when needed.
Use SharePoint and Microsoft 365 to maintain controlled files, final documents, templates, and organized Development records.
Maintain New Narrative’s gift-entry and transactional-processing workflow.
Use AI-enabled workplace tools responsibly for administrative drafting, organization, and productivity when appropriate; protect confidential or protected information and independently verify final work.
Perform other related duties as assigned.