Development and Asset Coordinator

THE HOUSING AUTHORITY OF THE CITY OF COLORADO SPRINGS•Colorado Springs, CO

2d•$24 - $29•Onsite

About The Position

The Development & Asset Coordinator provides administrative, operational, and project coordination support for the Development Department of the Colorado Springs Housing Authority (CSHA). This position is responsible for coordinating asset management activities, maintaining regulatory and corporate compliance documentation, supporting real estate development projects, managing procurement of professional services, maintaining development records, and assisting with financial, insurance, and construction documentation throughout the development process. The Development & Asset Coordinator serves as a pivotal point of coordination for multiple projects simultaneously while ensuring that organizational records are accurate, complete, and maintained in accordance with applicable federal, state, and local requirements.

Requirements

Associate’s degree in business administration, Public Administration, Real Estate, Construction Management, Project Management, Finance, or a closely related field.
Three (3) years of progressively responsible administrative, project coordination, asset management, procurement, or real estate support experience.
Experience coordinating multiple projects simultaneously.
Experience working with confidential documents and regulatory compliance.
Valid Colorado Driver's License with an acceptable driving record.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Ability to learn housing authority software, procurement systems, and document management systems.
Ability to establish and maintain effective working relationships with staff, consultants, contractors, financial institutions, government agencies, and the public.
Knowledge of office administration and records management principles.
Ability to coordinate multiple projects and meet deadlines.
Strong organizational and project management skills.
Excellent verbal and written communication skills.
Strong attention to detail and accuracy.
Ability to interpret contracts, legal descriptions, construction drawings, and technical documents.
Ability to work independently with minimal supervision.

Nice To Haves

A bachelor's degree is preferred.
Equivalent combinations of education and experience may be considered.
Experience in public sector, housing, construction, real estate, or development environments is preferred.
Notary Public certification is preferred or may be required after hire.
Colorado Real Estate License, or the ability to obtain one within twelve (12) months of employment.
Experience with affordable housing development.
Knowledge of Proposition 123 affordable housing programs.
Familiarity with HUD regulations and public procurement requirements.
Experience with construction document management.
Experience coordinating insurance renewals and lender documentation.
Experience with document imaging and electronic records management.
Experience preparing RFPs and RFQs.

Responsibilities

Coordinate and monitor Proposition 123 program requirements, reporting deadlines, compliance documentation, and communications.
Maintain an accurate inventory of company assets and equipment.
Coordinate periodic verification and reconciliation of asset inventory.
Assist with the tracking and documentation of capital assets.
Prepare and submit initial and annual Colorado Secretary of State Periodic Reports for applicable CSHA entities.
Maintain corporate records and ensure filings remain current.
Track filing deadlines and notify leadership of upcoming compliance requirements.
Serve as the Development Department's real estate license holder, maintaining all required licensure and regulatory compliance.
Coordinate documentation required by lenders, financial institutions, title companies, and other financing partners throughout real estate transactions.
Maintain project due diligence files and transaction records.
Coordinate procurement of professional services including consultants, engineers, architects, surveyors, environmental professionals, appraisers, and other development-related services.
Prepare Requests for Proposals (RFPs), Requests for Qualifications (RFQs), and solicitation documents as assigned.
Assist with contract execution and maintenance of procurement records.
Ensure procurement activities comply with applicable federal, state, local, and CSHA procurement requirements.
Maintain construction drawing logs and revision histories.
Coordinate distribution of construction drawings and document updates.
Scan, organize, digitally archive, and preserve all construction blueprints and historical development documents.
Maintain electronic filing systems for current and completed development projects.
Coordinate department records management and document retention.
Maintain development files in accordance with record retention requirements.
Assist the Deputy Director with annual property and asset insurance renewals.
Coordinate insurance documentation requested by lenders, contractors, consultants, and regulatory agencies.
Track certificates of insurance and related documentation as needed.
Assist with development project scheduling and tracking.
Coordinate meetings with consultants, contractors, and development partners.
Prepare reports, correspondence, presentations, and project documentation.
Maintain confidential information with discretion.
Perform other duties as assigned.