Design Technology Platform Executive Admin

Intel•Santa Clara, CA

2d•Hybrid

About The Position

Intel is seeking a highly experienced, organized, and action-oriented executive administrative professional to provide strategic and operational support to the Vice President of Process Design Kits, the Director of DE Applications and Support, and their leadership teams within the Design Technology Platform Organization. The role serves as a trusted partner to senior leaders and calls for exceptional judgment, discretion, executive presence, and follow-through. The successful candidate anticipates needs, manages complex priorities, and supports administrative effectiveness within broadly defined parameters aligned with organizational and strategic objectives. The position includes managing complex executive calendars, coordinating domestic and international travel, owning executive and department meeting operations, maintaining administrative resources, and using Microsoft, Intel, purchasing, and finance systems to prepare executive-ready materials and support workflows. The role also builds partnerships across the organization while handling sensitive information with discretion. The position is hybrid and based in Santa Clara, California.

Requirements

High school diploma or equivalent.
At least 5 years of experience as an executive assistant, administrative assistant, or in a related role.
At least 5 years of experience managing calendars and coordinating meetings.
Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, SharePoint, and Microsoft Teams.

Nice To Haves

Adapt quickly and thoughtfully to competing demands, resolving requests accurately and efficiently.
Demonstrate teamwork, collaboration, and relationship-building skills, partnering effectively with colleagues and stakeholders at all organizational levels.
Communicate clearly, professionally, and effectively with internal and external stakeholders at all levels.
Balance multiple priorities while maintaining high-quality execution, timely follow-through, and progress on key deliverables.
Anticipate potential issues, identify practical solutions, and proactively mitigate risks.
Work independently with sound judgment in ambiguous situations and know when to engage partners for alignment.
Operate with professionalism, composure, and discretion in a fast-paced, dynamic environment.
Apply advanced written and verbal communication skills in support of executive-level administrative needs.
Handle confidential information discreetly while delivering a high level of service to customers and internal partners.

Responsibilities

Strategically manage complex and dynamic calendars for two or more senior leaders, optimizing executive time and resolving scheduling conflicts.
Coordinate leadership meetings, customer engagements, conferences, and critical business commitments.
Coordinate end-to-end domestic and international executive travel, including complex itineraries, visa processing, and contingency planning.
Prepare accurate expense reports in a timely manner.
Own executive and department meeting operations, including agenda coordination, awards processing, materials readiness, action tracking, and follow-up.
Maintain administrative resources, including organizational charts, PDLs, SharePoint sites, Microsoft Teams sites, and Santa Clara office space plans.
Use Microsoft tools, Intel tools, purchasing systems, and finance systems to prepare executive-ready materials, coordinate tactical projects, manage administrative workflows, support supply and CR requests, and execute purchasing activities.
Build partnerships with senior leaders, operations staff, executive administrative staff, and cross-functional stakeholders.
Contribute as a trusted and collaborative member of the broader administrative community while handling sensitive information with discretion.