Deputy Realty Manager

Association of Village Council Presidents•Bethel, AK

About The Position

The Deputy Realty Manager works under the direction of the Realty Manager and is accountable for the Realty Department’s Estate Planning and Probate, Rights Protection, Native Allotments, and Transactions functions. The role also manages Realty Department staff under the Manager’s guidance and supervision and serves as Acting Realty Manager when the Realty Manager is absent. The program covers more than 3,000 individual land tracts in the region. The position provides technical direction and administrative supervision to staff, reviews rights protection and probate packages and transactions for compliance with federal regulations, oversees the work needed to certify Native allotments, and establishes systems to track workloads. It provides routine and requested reports, manages quality-improvement and special projects, and requires travel, including travel in small planes. Consistent and dependable attendance and strict confidentiality are required. The Deputy Realty Manager develops and supervises a trained staff, supports two-way communication and morale, maintains a culturally sensitive work environment, and ensures employees have the tools and training needed to do their jobs. The role monitors program services, maintains and updates policies and procedures, reviews and approves timesheets, and conducts performance evaluations and disciplinary actions as needed.

Requirements

Experience in management, program administration, and staff supervision involving duties that vary in scope and complexity.
Thorough understanding of real estate principles.
Knowledge of BIA and BLM land-management programs and relevant laws and regulations, including the Alaska Native Allotment Act of May 17, 1906, as amended; Alaska Townsite Act of May 25, 1926, as amended; Alaska Vietnam Veteran Native Allotment Act; Alaska Native Claims Settlement Act; 25 CFR 15; 25 CFR 179; 43 CFR 4.200; 43 CFR 2561; and 43 CFR 2568.
Three years of experience as a program manager and two years of specialized experience in Realty Services are stated in the qualifications.
Five years of experience as a Program Manager are stated under Education and Experience.
Ability to travel in small planes.
Consistent and dependable attendance.
Bachelor’s degree from an accredited university in a related field is preferred, or an equivalent combination of experience and training providing the required knowledge, skills, and abilities.

Nice To Haves

Yup’ik/English speaking is strongly preferred.
A bachelor’s degree from an accredited university in a related field is preferred.

Responsibilities

Assist in establishing working relationships with the BIA, BLM, Tribal Governments, and individuals for the Realty Program.
Manage the Estate Planning, Probate, Rights Protection, Native Allotment, and Transactions functions, covering more than 3,000 individual land tracts in the region.
Provide technical direction and administrative supervision to staff in the identified realty programs.
Review staff-prepared rights protection and probate packages and transactions for compliance with federal regulations.
Oversee duties required to certify Native allotments.
Establish and implement systems to account for all workload at all times.
Provide routine reports in a timely manner and prepare ad hoc reports upon request.
Manage Realty quality-improvement and special projects as directed.
Maintain strict confidentiality of the department and clientele.
Develop a highly trained technical staff able to perform its responsibilities to a high standard.
Supervise and collaborate with program employees, encouraging open two-way communication to support job satisfaction and morale.
Develop and maintain a culturally sensitive work environment.
Ensure staff have the tools and training required to perform their jobs effectively.
Monitor program services to ensure policies and procedures are in place and meet client needs.
Update existing program policies and create new policies to standardize service procedures and improve systems.
Compile, review, and approve program employees’ timesheets for submission to payroll.
Conduct staff performance evaluations and disciplinary actions as required.
Serve as Acting Realty Manager during the Realty Manager’s absence.
Travel as required.