Deputy Program Manager

VivSoft Technologies • Herndon, VA

9d • Remote

About The Position

At VivSoft, we aim to solve complex federal problems using emerging and open technologies in a collaborative and rewarding environment. VivSoft is a diverse team of strategists, engineers, designers, and creators experienced in building high-performance, effective software, with a focus on impactful organisational design and software delivery dynamics. We build secure Software Factories based on DoD reference designs and NIST Frameworks for Cloud and DevSecOps. These factories deliver AI/ML Applications, Data Science Platforms, Blockchain and Microservices for DoD, Healthcare and Civilian Agencies. We are seeking a detail-oriented Deputy Program Manager to support and lead day-to-day program operations, ensuring seamless execution and continuity in the Program Manager's absence. This role focuses on team coordination, performance tracking, reporting, and compliance within a fast-paced federal environment.

Requirements

• Must possess an active secret clearance.
• Strong experience in project/program management, preferably in federal/DoD programs
• Excellent coordination, scheduling, and reporting skills
• Proficiency in tools such as Microsoft Project, Jira, Power BI, Excel, SharePoint, and ServiceNow
• Solid understanding of KPI tracking, SLA management, and performance reporting
• Strong stakeholder communication and documentation skills
• Experience in staffing coordination and security clearance processes
• Familiarity with quality management frameworks and audit processes
• Ability to work in classified environments
• PMP or CAPM certification is required

Nice To Haves

• Active TS/SCI Clearance
• DoD 8570/8140 IAM Level I (Security+, CAP, or equivalent)
• ITIL 4 Foundation certification
• Agile certification (CSM, SAFe, or equivalent)

Responsibilities

• Act as the Program Manager backup, ensuring uninterrupted program execution
• Manage daily team coordination, schedules, and action item tracking
• Prepare and deliver status reports, PMR presentations, and executive briefings
• Track and report KPIs and SLA metrics (SS-1 to SS-23)
• Oversee staffing activities, including onboarding, offboarding, and clearance verification
• Coordinate transition activities aligned with PWS requirements
• Support quality management processes, including audits and corrective action plans (CAPs)

Benefits

• Comprehensive Medical, Dental, and Vision Plans (Healthcare benefits are 100% employer-paid for employees only)
• Life Insurance
• Paid Time Off (Flexible/Combined PTO, Bereavement Leave, 11 Company Paid Holidays)
• 401K Retirement Plan with employer match
• Professional Development Training Reimbursement.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed