Deputy Program Manager / PMO Lead (Senior)

DecisionPoint | Cortek•Chicago, IL

6d•Remote

About The Position

DecisionPoint seeks a senior Deputy Program Manager / PMO Lead to oversee daily Project Management Office operations supporting the USMEPCOM ENLIST program. The role supports the Task Order Program Manager by coordinating schedules, deliverables, risks, issues, action items, reporting, transition efforts, and governance across a complex federal information technology environment. The position maintains the Integrated Master Schedule and Work Breakdown Structure, coordinates recurring program reporting and governance activities, supports updates to the Project Management Plan, and provides functional governance for the Task Order Management Portal. The role works closely with program leadership, technical leads, subcontractors, and Government stakeholders to promote timely execution, accurate reporting, effective risk management, and compliance with task order requirements. This position is remote, with preference for candidates located in or near Chicago. Applicants acknowledge and consent to having their resume included in an active competitive government contract bid.

Requirements

Active Secret clearance or higher.
Bachelor’s degree in Business Administration, Management, Information Technology, or a related field.
Minimum of 8 years of relevant professional experience.
Current Project Management Professional (PMP) certification.
Ability to interpret contractual requirements and translate them into actionable plans, schedules, controls, and reporting products.
Strong leadership, organization, program-coordination, and time-management skills.
Excellent written, verbal, interpersonal, and executive-level communication skills.
Strong analytical, problem-solving, and decision-support capabilities.
High attention to detail and commitment to accurate, timely reporting.
Ability to manage competing priorities and coordinate multiple parallel workstreams.
Ability to collaborate effectively with Government personnel, technical teams, subcontractors, and corporate stakeholders.
Sound judgment, discretion, accountability, and consistent follow-through.

Nice To Haves

ITIL Foundation certification or higher.
Master’s degree in Business Administration, Management, Information Technology, Project Management, or a related discipline.
Progressively responsible experience in project management, program management, or PMO leadership.
Experience supporting complex information technology programs with multiple technical workstreams, stakeholders, and deliverables.
Experience supporting a Task Order Program Manager or serving in a deputy program manager or PMO lead capacity.
Experience developing and maintaining Integrated Master Schedules, multi-level Work Breakdown Structures, milestone plans, and dependency maps.
Experience managing program deliverables, risks, issues, actions, decisions, opportunities, dependencies, milestones, and reporting cycles.
Experience preparing executive-level status reports, briefings, governance packages, and meeting materials.
Experience coordinating transition activities, quality-management processes, and cross-functional program operations.
Experience supporting Department of Defense, federal civilian, or other large government IT programs.
Experience coordinating geographically dispersed teams, subcontractors, and Government stakeholders.
Experience supporting firm-fixed-price programs and monitoring performance against contractual deliverables.
Experience with IT modernization, IT service management, DevSecOps, infrastructure, cybersecurity, or enterprise operations programs.
Experience implementing or governing program-management portals, collaboration platforms, or automated workflow tools.
Advanced knowledge of project and program management principles, practices, and controls.
Familiarity with ITIL practices and IT service-management environments.
Familiarity with Agile, Scrum, DevSecOps, or hybrid delivery methods.
Knowledge of federal acquisition, task-order management, quality management, and Government deliverable-review processes.
Proficiency with Microsoft Word, Excel, PowerPoint, Outlook, and Teams.
Proficiency with Microsoft Project or a comparable enterprise scheduling tool.
Experience with SharePoint, Power BI, Jira, ServiceNow, or comparable project, reporting, workflow, and collaboration platforms.

Responsibilities

Manage daily PMO operations and support the Task Order Program Manager in overseeing program execution.
Maintain and coordinate the Integrated Master Schedule, Work Breakdown Structure, milestones, dependencies, and assigned responsibilities.
Track contract deliverables, due dates, Government reviews, approvals, and corrective actions.
Maintain program risk, issue, decision, opportunity, and action-item registers, ensuring timely escalation and resolution.
Coordinate the program reporting cadence, including monthly status reports, technical status meetings, project status meetings, and quarterly Program Management Reviews.
Prepare agendas, presentations, status reports, meeting minutes, executive briefings, and supporting governance materials.
Support development and recurring updates of the Project Management Plan, including management processes, communications procedures, risk-management practices, quality controls, schedules, and supporting standard operating procedures.
Coordinate project kick-off activities and track associated staffing, security, transition, quality, and reporting actions.
Support annual service-contract labor reporting and maintain accurate personnel and subcontractor reporting inputs.
Coordinate travel and purchasing workflows, including travel authorization and purchase-request tracking, documentation, and approval status.
Support development, implementation, and maintenance of the program Quality Management Plan.
Coordinate transition-in and transition-out planning, knowledge transfer, schedules, milestones, documentation, and stakeholder communications.
Provide functional governance for the Task Order Management Portal, including workflow management, access coordination, data quality, reporting standards, and process compliance.
Monitor performance metrics, staffing status, schedule health, risks, dependencies, and contractual activities across program workstreams.
Coordinate with technical leads, subcontractors, corporate teams, and Government stakeholders to resolve cross-functional issues and maintain alignment with program priorities.
Identify process improvements and implement repeatable PMO standards, templates, tools, and controls.
Perform delegated program-management responsibilities and represent the PMO in meetings when assigned by the Task Order Program Manager.