Deputy Operations Manager

State of Maryland•Baltimore City, MD

12d•Onsite

About The Position

The Maryland Office of People’s Counsel (OPC) was created in 1924 and is the oldest office of its kind in the U.S. The People’s Counsel is appointed by the Attorney General, with the advice and consent of the Senate. OPC is a State of Maryland agency, that works independently to represent Maryland’s residential consumers of electric, natural gas, telecommunications, private water and certain transportation matters before the PSC, federal regulatory agencies, and the courts. The Office of the People's Counsel is seeking an experienced and energetic Deputy Operations Manager for their office. The Deputy Operations Manager ensures smooth administrative operations for the office and fills several essential roles within the administrative team. GRADE 18 LOCATION OF POSITION 6 Saint Paul Street, Baltimore, Maryland 21202

Requirements

Graduation from an accredited high school or possession of a high school equivalency certificate.
Six years of administrative staff or professional work.
Candidates may substitute 30 college credit hours from an accredited college or university for each year up to four years of the required experience.
Candidates may substitute the possession of a Bachelor's degree from an accredited college or university and two years of experience in administrative staff or professional work for the required experience.
Candidates may substitute the possession of a Master's degree from an accredited college or university for the required experience.
Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work related to the administration of rules, regulations, policy, procedures and processes, or overseeing or coordinating unit operations or functioning as a staff assistant to a higher ranking commissioned officer on a year-for-year basis for the required experience.

Nice To Haves

Project Management Experience
Records Management Experience
Procurement Experience

Responsibilities

Serve as the agency's procurement officer with responsibility for coordinating more than 50 services contracts annually.
Manage both RFP and sole source procurement processes and ensure adherence to State procurement policies.
Post all procurement solicitations and awards on the eMaryland Marketplace Advantage (eMMA) platform.
For consulting services to support litigation activities, obtain required sole source justification documentation and approval from the Office of the Attorney General.
Draft and execute contracts on behalf of OPC.
Create purchase orders in FMIS.
Prepare and submit required procurement reports from the Department of General Services (e.g. PAAR reporting).
Manage MBE, SBR and VSBE designations; process company address changes; track agency payment methods; and review vendor registration status and standing with SDАТ.
Serve as the agency's Procurement Card Program Administrator.
Coordinate all accounts payable invoice processing. This includes logging of all incoming invoices, checking invoices against approved contract rates, capturing necessary approvals from lead attorneys and other staff, and coordinating with the fiscal administrative officer to ensure timely payments are made in FMIS / with the General Accounting Division.
Support the Chief Operating Officer with annual upkeep of the agency's Policies and Procedures Manual, and drafting of new policy documents as needed.
Provide additional financial administration support in accordance with the State's accounting policies and procedures.
Serve as back-up for miscellaneous office operations duties including a range of Fiscal, HR, Facilities Management, IT and Strategic Planning responsibilities in the Chief Operating Officer's absence.
Serve as agency records officer, manage agency records retention schedule and oversee proper archival and deletion of agency records.
Monitor OPC's electronic file organizational structure to ensure staff adherence to document filing protocols.
Serve as agency Public Information Act (PIA) liaison, coordinate responses to PIA requests.