Deputy Office Assistant-2

McGill University • Montreal, QC

7d • Onsite

About The Position

Reporting to the Exam Deputies, the Deputy Office Assistant plays a vital support role in ensuring the smooth execution of exam sessions. Working closely with the Exam Deputies, this role involves assisting with a variety of logistical and administrative tasks.

Requirements

• High School Diploma
• 1 Year Related Experience
• Authorized to work in Canada
• Willing to work in the province of Quebec
• English communication skills (verbal and written) at level # 3 on a scale of 0-4
• Excellent organizational skills and attention to detail, especially when handling sensitive materials such as exams.
• Ability to manage tasks under pressure and assist with troubleshooting during exam sessions.
• Strong communication skills to support collaboration with Exam Deputies, invigilators, and other stakeholders.
• Punctuality and reliability throughout the employment period.
• Ability to work efficiently as part of a team in a fast-paced environment.

Responsibilities

• Assisting the Exam Deputies with the preparation and organization of exam materials, ensuring everything is ready for exam sessions.
• Helping to maintain the security and accuracy of exam materials, including the proper storage of written and unwritten exams.
• Supporting the Exam Deputies in resolving logistical issues during exam sessions and ensuring smooth operations.
• Assisting with tracking exam tallies, updating records, and ensuring accurate documentation of exams and related materials.
• Aiding in the management of exam-related issues, such as students with illnesses or academic misconduct, and assisting with documentation as needed.
• Providing clear and effective communication with invigilators, professors, and students to facilitate exam processes.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED