Deputy Director, Procurement (Dacco)

City of New York•Brooklyn, NY

2d•Hybrid

About The Position

New York City Emergency Management (NYCEM) coordinates citywide emergency planning and response. The Office of the Chief Financial Officer oversees agency funds and procurement planning, development, implementation, and contract management. The Procurement Unit provides management, oversight, review, and support for NYCEM procurement functions, which are governed by the City Charter and Procurement Policy Board (PPB) Rules. Reporting to the Assistant Commissioner for Administration & Finance/ACCO, the Deputy Agency Chief Contracting Officer (DACCO) oversees contracting actions and vendor selection, advises agency staff on procurement methods and applicable local procurement law, supervises procurement staff, reviews solicitations and proposals, approves procurement oversight documents, and approves purchase orders and contracts in FMS. The role manages procurements of varying size and complexity, including those supporting emergency events and citywide initiatives. It ensures compliance with applicable city, state, and federal requirements and coordinates procurement needs across program units. During emergency activations, the position participates in an Emergency Operations Center (EOC) team and may work evenings, weekends, holidays, or extended shifts. EOC teams are on call for three weeks at a time, followed by six weeks off. Outside activations, members take part in periodic training and exercises and must volunteer for three Ready NY emergency preparedness presentations per year. The position is supported by a federal Urban Area Security Initiative (UASI) grant through August 31, 2027, with the possibility of an extension. The selected candidate must work in person at the office three days per week, except in extenuating circumstances, and must be authorized to work in the United States without employer support. A separate cover letter must be submitted in the application portal. The high end of the salary range is available to candidates who have been in City service for two or more years.

Requirements

A high school diploma or equivalent and at least eight years of satisfactory full-time professional experience in emergency management, fire or police services, public safety, public health, public administration, urban planning, engineering, or another specialized area relevant to the appointment, including at least 18 months in an executive, managerial, administrative, or supervisory capacity supervising staff performing professional work in those areas; or
A bachelor’s degree from an accredited college and at least four years of satisfactory full-time professional experience in a listed field, including at least 18 months of qualifying executive, managerial, administrative, or supervisory experience; or
A master’s degree from an accredited college in emergency management, public administration, urban planning, engineering, economics, political science, the physical sciences, or a related field, and at least three years of satisfactory full-time professional experience in a listed field, including at least 18 months of qualifying executive, managerial, administrative, or supervisory experience; or
Education and/or experience equivalent to one of the stated pathways; all candidates must have a high school diploma or equivalent and the required 18 months of qualifying executive, managerial, administrative, or supervisory experience.
Must be authorized to work in the United States without employer support.
Must submit a separate cover letter in the application portal.
Must be able to work in person at the office three days per week, except in extenuating circumstances.
Emergency response duties may require evening, weekend, holiday, or extended-shift work; EOC members are on call three weeks at a time, with six weeks off between rotations, and participate in training, exercises, and three Ready NY presentations annually.

Nice To Haves

Knowledge of the procurement lifecycle from requisition through contract close-out across procurement methodologies.
Knowledge of federal and state grant procurement requirements.
Excellent written and verbal communication skills.
Problem-solving skills and the ability to prioritize, manage time, and handle multiple tasks in a fast-paced environment.
Strong analytical, interpersonal, and organizational skills.
In-depth knowledge of City procurement policies and rules.
Knowledge of City procurement and finance systems, including FMS, PASSPort, OCP, and PIP.
Demonstrated subject-matter knowledge, strong work ethic and productivity, strategic problem-solving and innovation, effective communication, and teamwork.
For managers: strategic planning, sound decision-making, relationship building, giving and receiving feedback, communication to the unit, coaching, and team management capabilities.

Responsibilities

Oversee agency contracting actions and vendor selection processes.
Advise agency staff, in consultation with the ACCO, on procurement methodologies and applicable local procurement law.
Supervise procurement staff.
Review solicitations and proposals, and approve procurement oversight documents, purchase orders, and contracts in FMS.
Review and monitor agency procurement actions and contracting functions for compliance with PPB rules and applicable city, state, and federal requirements.
Manage procurements of varying size and complexity related to emergency events and citywide initiatives; coordinate program unit needs and ensure vendors understand agency requirements and processes.
Approve Pre-Solicitation Reports, Recommendations for Award, Responsibility Determinations, and other required procurement documents; oversee proposal evaluations and determine vendor responsiveness and responsibility.
Support the development and monitoring of procurement timelines.
Assist in drafting specifications and scopes of work; review and approve contract specifications and solicitation documents before advertising.
Monitor and update reports on procurement plans for submission to oversight agencies.
Approve requirements contracts and purchase orders in FMS and/or PASSPort; submit contracts and task orders to the Comptroller’s Office for registration; track purchasing activity for management reporting and analysis.
When the ACCO is absent, serve as the point of contact with the Mayor’s Office of Contract Services, represent the agency at citywide ACCO meetings and relevant public hearings, research contracting opportunities and requirements contracts, and consult with other City agencies on procurement practices and vendors.
Participate in EOC emergency response activations, periodic training and exercises, and three Ready NY preparedness presentations per year.