Deputy Director, Procurement (Dacco)

City of New York•Brooklyn, NY

2d•Hybrid

About The Position

New York City Emergency Management (NYCEM) coordinates citywide emergency planning and response for emergencies of all types and scales. Its Office of the Chief Financial Officer oversees agency funds and the planning, development, implementation, and management of agency contracts. The Procurement Unit provides management, oversight, review, and support for NYCEM procurement functions, which are governed by the City Charter and the City Procurement Policy Board (PPB) Rules. Reporting to the Assistant Commissioner for Administration & Finance/ACCO, the Deputy Agency Chief Contracting Officer (DACCO) oversees contracting actions and vendor selection, advises agency staff on procurement methods and applicable laws, supervises procurement staff, reviews solicitations and proposals, approves procurement oversight documents, and approves purchase orders and contracts in FMS. The role manages procurements of varying size and complexity, including those supporting emergency events and citywide initiatives, and ensures timely coordination of Program Unit needs and clear communication of agency requirements to vendors. This position participates in an Emergency Operations Center (EOC) team. During activations, team members may be required to work evenings, weekends, holidays, or extended shifts. EOC members also participate in periodic training and exercises and must volunteer to assist with three Ready NY emergency preparedness presentations per year. EOC teams are on call for three weeks at a time, followed by six weeks off. The selected candidate is required to work in person at the office three days per week, with exceptions for extenuating circumstances. A separate cover letter must be submitted in the application portal. Candidates must be authorized to work in the United States without employer support; NYCEM does not participate in eVerify.

Requirements

Meet the stated Emergency Preparedness Manager qualification pathway: high school diploma or equivalent and eight years of satisfactory full-time professional experience in an applicable field, including at least 18 months in an executive, managerial, administrative, or supervisory capacity; or a baccalaureate degree and four years of applicable experience, including the required 18 months of qualifying supervisory or managerial experience; or a relevant master’s degree and three years of applicable experience, including the required 18 months; or equivalent education and experience, subject to the stated high school diploma and supervisory experience requirements.
Qualifying professional experience may be in emergency management, fire or police services, public safety, public health, public administration, urban planning, engineering, or another specialized area relevant to the appointment.
The required supervisory experience must include supervising staff performing professional work in the listed applicable fields.
Be authorized to work in the United States without employer support.
Submit a separate cover letter in the application portal’s attachments section.
Work in person at the office three days per week, except in extenuating circumstances.
Participate in the EOC on-call rotation; during emergency activations, be available for evening, weekend, holiday, or extended-shift work; participate in periodic training and exercises; and volunteer for three Ready NY emergency preparedness presentations per year.

Nice To Haves

Knowledge of the procurement lifecycle from requisition through contract close-out across procurement methodologies.
Knowledge of federal and state grant procurement requirements.
Excellent written and verbal communication skills.
Problem-solving ability and the ability to prioritize, manage time, and handle multiple tasks in a fast-paced environment.
Strong analytical, interpersonal, and organizational skills, with effective communication abilities.
In-depth knowledge of City procurement policies and rules.
Knowledge of City systems such as the Financial Management System (FMS), Procurement and Sourcing Solution Portal (PASSPort), Office of Citywide Procurement (OCP), and Payee Information Portal (PIP).
Demonstrated competencies in subject-matter knowledge, productivity and work ethic, strategic problem solving and innovation, effective communication, and teamwork.
For managers: strategic planning, sound decision-making, relationship building, giving and receiving feedback, communication, coaching, and team management.

Responsibilities

Oversee agency contracting actions and vendor selection processes; confer with the ACCO and advise agency staff on procurement methodologies and the applicability of local procurement law.
Supervise procurement staff and oversee procurement functions and contracting activities.
Review and monitor procurement actions for compliance with PPB rules and other applicable city, state, and federal requirements.
Manage procurements of varying size and complexity, including procurements supporting emergency events and citywide initiatives; coordinate Program Unit needs and ensure vendors understand agency requirements and processes.
Approve Pre-Solicitation Reports, Recommendations for Award, Responsibility Determinations, and other required procurement documents; oversee proposal evaluations and determine vendor responsiveness and responsibility.
Support the establishment and monitoring of procurement timelines.
Assist in drafting specifications and scopes of work; review and approve contract specifications and solicitation documents, including RFPs, for conformity with agency requirements and applicable mandates.
Monitor and update reports on procurement plans for submission to oversight agencies.
Approve requirements contracts and purchase orders in FMS and/or PASSPort; submit contracts and task orders to the Comptroller’s Office for registration; track purchasing activity for management reporting and analysis.
In the ACCO’s absence, serve as the agency point of contact with the Mayor’s Office of Contract Services; represent the agency at citywide ACCO meetings and relevant public hearings.
Research DCAS requirements contracts and state and federal contracting opportunities; consult with other City agencies on best practices and recommended vendors.
Participate in EOC training and exercises, assist with three Ready NY preparedness presentations per year, and support emergency response operations during activations.