DEPUTY DIRECTOR, PROCUREMENT (DACCO)

City of New York•New York, NY

2d•$94,203 - $99,940•Hybrid

About The Position

New York City Emergency Management (NYCEM) is seeking a Deputy Agency Chief Contracting Officer (DACCO) in its Procurement Unit. The Office of the Chief Financial Officer oversees, manages, accounts for, and reports on agency funds, as well as plans, develops, implements, and manages agency contracts. The Procurement Unit provides management, oversight, review, and support for NYCEM procurement functions, which are governed by the City Charter and the City Procurement Policy Board (PPB) Rules. Reporting to the Assistant Commissioner for Administration & Finance/ACCO, the DACCO oversees contracting actions and vendor selection, advises agency staff on procurement methods and applicable procurement laws, supervises procurement staff, reviews solicitations and proposals, approves procurement oversight documents, and approves purchase orders and contracts in FMS. The role manages procurements of varying size and complexity, including those supporting emergency events and citywide initiatives, and ensures compliance with applicable city, state, and federal requirements. As part of NYCEM’s emergency response mission, the position participates in an Emergency Operations Center (EOC) team. During activations, members may work evenings, weekends, holidays, or extended shifts. EOC members also participate in periodic training and exercises and must volunteer for three Ready NY preparedness presentations annually. EOC teams are on call for three weeks at a time, followed by six weeks off. The selected candidate is required to work in person at the office location three days per week, except in extenuating circumstances. A separate cover letter must be submitted in the application portal. Candidates must be authorized to work in the United States without employer support.

Requirements

Demonstrated knowledge of the procurement lifecycle from requisition through contract close-out across procurement methodologies.
Knowledge of federal and state grant procurement requirements.
Excellent written and verbal communication skills.
Problem-solving ability and skill in prioritizing, managing time, and handling multiple tasks in a fast-paced environment.
Strong analytical, interpersonal, and organizational skills.
In-depth knowledge of City procurement policies and rules.
The ability to demonstrate relevant competencies including subject-matter knowledge, productivity, strategic problem solving, communication, teamwork, planning, decision-making, relationship building, feedback, coaching, and team management.
Authorization to work in the United States without employer support.
Submission of a separate cover letter in the application portal.

Nice To Haves

Knowledge of City systems including Financial Management System (FMS), Procurement and Sourcing Solution Portal (PASSPort), Office of Citywide Procurement (OCP), and Payee Information Portal (PIP).
Equivalent knowledge, transferable experience, or ability to quickly learn new systems and technologies may demonstrate preferred qualifications.

Responsibilities

Review and monitor agency procurement actions and contracting functions for compliance with PPB rules and other applicable city, state, and federal requirements.
Oversee and manage procurements of varying size and complexity, including procurements related to emergency events and citywide initiatives, and coordinate timely fulfillment of Program Unit needs.
Ensure vendors understand agency requirements and procurement process flows.
Approve Pre-Solicitation Reports, Recommendations for Award, Responsibility Determinations, and other procurement documents.
Oversee proposal evaluations, determine vendor responsiveness and responsibility, and support the establishment and monitoring of procurement timelines.
Assist in drafting specifications and scopes of work, and review and approve contract specifications and solicitation documents before advertising.
Monitor and update reports on procurement plans for submission to oversight agencies.
Approve requirements contracts and purchase orders in FMS and/or PASSPort, submit contracts and task orders to the Comptroller’s Office for registration, and track purchasing activity for reporting and analysis.
In the ACCO’s absence, serve as the agency point of contact with the Mayor’s Office of Contract Services, represent the agency at citywide ACCO meetings and relevant public hearings, research contracting opportunities, and consult with other City agencies on practices and vendors.
Supervise procurement staff and advise agency staff on procurement methodology and applicable procurement laws.
Participate in EOC emergency activations, periodic readiness training and exercises, and three Ready NY preparedness presentations per year.