DEPUTY DIRECTOR, PROCUREMENT (DACCO)

City of New York•New York, NY

2d•$94,203 - $99,940•Hybrid

About The Position

New York City Emergency Management (NYCEM) coordinates citywide emergency planning and response. Its Office of the Chief Financial Officer oversees agency funds and manages procurement planning and contracts. The Procurement Unit provides oversight, review, and support for NYCEM procurement functions, which are governed by the City Charter and the City Procurement Policy Board Rules. Reporting to the Assistant Commissioner for Administration & Finance/ACCO, the Deputy Agency Chief Contracting Officer (DACCO) oversees contracting actions and vendor selection, advises staff on procurement methods and applicable laws, supervises procurement staff, reviews solicitations and proposals, approves procurement oversight documents, and approves purchase orders and contracts in FMS. The position manages procurements of varying sizes and complexity, including those supporting emergency events and citywide initiatives. It ensures procurement actions comply with applicable requirements, supports timely delivery of program needs, oversees proposal evaluation and vendor determinations, and monitors procurement plans and purchasing activity. When the ACCO is absent, the DACCO serves as a point of contact with MOCS and represents the agency at citywide meetings and public hearings. The role participates in an Emergency Operations Center team. During activations, work may include evenings, weekends, holidays, or extended shifts. Team members take part in periodic training and exercises, volunteer for three Ready NY preparedness presentations annually, and are on call for three weeks at a time followed by six weeks off. The selected candidate is required to work in person at the office three days per week, with exceptions for extenuating circumstances. The position is funded by a federal UASI grant through August 31, 2027, with the possibility of an extension. Candidates must be authorized to work in the United States without employer support.

Requirements

Satisfy one of the listed qualification pathways: a high school diploma or equivalent plus eight years of relevant full-time professional experience; a bachelor’s degree plus four years of relevant full-time professional experience; a qualifying master’s degree plus three years of relevant full-time professional experience; or equivalent education and/or experience.
All qualification pathways require at least 18 months of executive, managerial, administrative, or supervisory experience supervising staff performing professional work in a relevant area.
Relevant professional experience areas include emergency management, fire or police services, public safety, public health, public administration, urban planning, engineering, or another specialized area relevant to the appointment.
Be authorized to work in the United States without employer support.
Work in person in the office three days per week, subject to exceptions for extenuating circumstances.
As part of EOC participation, be available for emergency activations that may involve evenings, weekends, holidays, or extended shifts; participate in periodic training and exercises; and volunteer for three Ready NY presentations annually.
Submit a separate cover letter in the application portal’s attachments section.

Nice To Haves

Knowledge of the procurement lifecycle from requisition through contract close-out across procurement methodologies.
Knowledge of federal and state grant procurement requirements.
Excellent written and verbal communication skills.
Problem-solving skills and the ability to prioritize, manage time, and handle multiple tasks in a fast-paced environment.
Strong analytical, interpersonal, and organizational skills.
In-depth knowledge of City procurement policies and rules.
Knowledge of City systems including FMS, PASSPort, OCP, and PIP.
Demonstrated subject matter knowledge, reliability, accountability, productivity, strategic problem-solving, innovation, effective communication, and teamwork.
For managers: strategic planning, sound decision-making, relationship building, giving and receiving feedback, communicating unit goals, coaching, and team management.
Equivalent knowledge, transferable experience, or the ability to quickly learn new systems and technologies may be considered in place of every preferred qualification.

Responsibilities

Review and monitor agency procurement actions and contracting functions for compliance with PPB rules and applicable city, state, and federal requirements.
Oversee and manage procurements of varying size and complexity, including procurements supporting emergency events and citywide initiatives.
Coordinate to ensure multiple Program Unit needs are met in a timely manner and vendors understand agency requirements and process flows.
Approve Pre-Solicitation Reports, Recommendations for Award, Responsibility Determinations, and other procurement documents.
Oversee proposal evaluations, determine vendor responsiveness and responsibility, and support the establishment and monitoring of procurement timelines.
Assist in drafting specifications and scopes of work, and review and approve contract specifications and solicitation documents before advertising.
Monitor and update reports on procurement plans for submission to oversight agencies.
Approve requirements contracts and purchase orders in FMS and/or PASSPort; submit contracts and task orders to the Comptroller’s Office for registration.
Track purchasing activity for management reporting and analysis.
In the ACCO’s absence, serve as the agency’s point of contact with MOCS and represent the agency at citywide ACCO meetings and relevant public hearings.
Research DCAS requirements contracts and state and federal contracting opportunities, and consult with other City agencies on best practices and recommended vendors.
Supervise procurement staff and advise agency staff on procurement methodology and applicable procurement laws.
Participate in EOC training and exercises, support emergency activations as required, and volunteer for three Ready NY emergency preparedness presentations per year.