Deputy Director of Contracts

City of New York•New York City, NY

2d•Onsite

About The Position

This vacancy is only open to 1) current permanent Parks employees serving in the Administrative Community Relations Specialist civil service title or 2) on leave from the title or 3) permanent Parks employees in or on leave from a comparable title (e.g. Administrative Staff Analyst or Administrative Manager) or 4) Parks employees who are reachable on the Administrative Community Relations Specialist civil service list or a comparable civil service list or qualify for a comparable title. [Please indicate the exam and your list number or comparable title on your resume.]

Requirements

A baccalaureate degree from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U. S. Secretary of Education and by the Council for Higher Education Accreditation (CHEA) and four years of satisfactory, full-time community liaison, community organization or community relations experience, at least two years of which must have been in a broad administrative or policy-making capacity with responsibility for planning, organizing, coordinating, developing, evaluating and/or administering a large community service program or activity; or
A four-year high school diploma or its educational equivalent approved by a State's Department of Education or a recognized accrediting organization and eight years of satisfactory, full-time experience as described in "1" above, at least two years of which must have been in a broad administrative or policy-making capacity with responsibilities as described in "1" above; or
Education and/or experience equivalent to "1" or "2" above.
Undergraduate education above the high school level may be substituted for the community liaison, community organization or community relations experience, but not for the two years of broad administrative or policy-making experience described in "1" above, at the rate of 30 semester credits from an accredited college or university (as described above) for each year of experience, up to a maximum of 4 years.
Graduate education beyond the baccalaureate degree may be substituted for the community liaison, community organization or community relations experience, but not for the two years of broad administrative or policy-making experience described in "1" above, on the basis of 30 graduate credits from an accredited college or university (as described above) for each year of experience, up to a maximum of 2 years.
All candidates must possess a four-year high school diploma or its educational equivalent approved by a State’s Department of Education or a recognized accrediting organization and two years of full-time experience in a broad administrative or policy-making capacity with responsibilities as described in "1" above.

Responsibilities

Overseeing the Agency's procurements for standard services.
Supervise the contracts unit staff and oversee their workload and performance.
Work with internal units in Purchasing & Accounting on procurement issues and payments.
Coordinate with divisions regarding their procurement planning.
Negotiate, draft and edit intricate and significant solicitation documents and contracts.
Review, revise, and approve agreements prepared by other professional staff.
Ensure that procurements meet the Agency's needs and that all relevant rules and laws are followed when processing competitive procurements, including compliance with Local Law 63, Local Law 1 and other rules and laws that impact the procurement process.
Ensure that solicitation documents contain relevant language regarding MWBE participation goals, Prevailing Wage, Community Hiring and other pertinent requirements.
Advise the Deputy Agency Chief Contracting Officer (DACCO) and Agency Chief Contracting Officer (ACCO) on issues concerning solicitation, award, administration and termination of contracts.
Review incoming Contract Action Requests (CARs) to ensure that the solicitation method, proposed contract term and total contract amount are appropriate and assigned to staff.
Supervise and monitor staff performance.
Ensure that staff continuously receive necessary updates and training to successfully complete their work.
Develop and implement creative solutions to manage a demanding workload.
Work with staff, program personnel and the Office of the General Counsel to ensure procurements meet the needs of the Agency.
Address and follow-up on outstanding issues.
Represent the DACCO and ACCO at public hearings, meetings with Agency personnel and meetings with oversight agencies to facilitate the development, review and approval of procurement actions.
Conduct difficult and involved negotiations on behalf of the Agency.
Utilize PASSPort, Financial Management System (FMS) and internal tracking systems, and other systems for the review, approval and processing of solicitations, Request for Interests (RFIs), Responsibility Determinations, Pre-Solicitation Reviews (PSRs), and Recommendation for Award (RFAs).
Oversee the administration of the procurement process, including issuance of solicitations, pre-bid meetings, issuance of addenda receipt of bids, bid opening, determinations of responsiveness, proposal evaluation, Best and Final Offers (BAFOs) and clarifications.
Draft internal procedures to ensure compliance with all procurement regulations.