Deputy Court Clerk/STR Specialist: (Full-Time)

City of South Padre Island•South Padre Island, TX

63d•Onsite

About The Position

The Deputy Court Clerk performs a wide variety of administrative support work for the Municipal Court. Works under the supervision of the Municipal Court Director. This role also involves specific responsibilities related to Short-Term Rental (STR) compliance, including contacting non-compliant properties, issuing notices regarding HOT Tax regulations and Ordinance 26-01, and tracking related citations and convictions through the court system. The position requires close collaboration with various city departments to fulfill these STR-related duties and provides administrative assistance to the Chief Marshal in this area. Secondary functions may include assisting Human Resources and serving as the City Hall Receptionist. The role also has fiscal budget responsibility, requiring adherence to City of South Padre Island Purchasing Policies.

Requirements

High school diploma or equivalent with coursework in typing and/or general office practices.
Two (2) years of related experience in paralegal, municipal court, administrative work, or a related field; or any equivalent combination of education and experience, equivalency to be determined by the City.
A valid state driver’s license.
Bilingual: Spanish and English is required.
Ability to effectively communicate verbally and in writing.
Ability to read, write and speak English and Spanish.
Considerable knowledge of modern office procedures.
Working knowledge of computers and data processing.
Ability to use Microsoft Office products such as Excel, Power Point and Word at an intermediate level.
Some knowledge of Municipal Court procedures.
Skill in the operation of the listed tools and equipment.
Ability to maintain effective working relations with employees, other departments, officials and the public.
Ability to maintain accurate records.
Ability to perform effectively as a member of a team in carrying out the city’s mission and goals.
Ability to read and interpret applicable state and local laws, ordinances or regulations concerning court operations.
Ability to maintain a high level of professionalism and confidentiality.
Knowledge of electronic records management procedures and computer information systems operation.
Ability to deal effectively and courteously with associates and the general public.
Must be able to maintain confidentiality of Court documents and records.

Nice To Haves

An Associates’ degree in a related field is preferred.
Level I Clerk Certification preferred.

Responsibilities

Answers incoming calls, emails, voicemails, and faxes, routing callers or providing information as required.
Provides information and procedures to defendants to facilitate their response to a citation/complaint and solicits appropriate documents.
Receives, processes, and distributes all outgoing and incoming mail.
Responds to information requests in a timely manner.
Maintains filing system to create record control.
Updates detailed case files, maintains up-to-date, correct court records, including status changes, adding clerk comments, and address changes.
Processes courtesy letters weekly.
Reports outstanding fines to collection agency, TXDMV, and Omnibase after sixty (60) days.
Processes failure to pay, failure to comply, failure to appear notices, warrants, show cause hearings, and subpoenas.
Prepares files for court use; processes timely notices to defendants of arraignments, trials, and hearings.
Assists in administering criminal proceedings and docketing.
Assists in preparing correspondence and maintaining records; processes deferrals, jail sentences, probations, pre-sentence matters, and failures.
Responsible for fine collection by telephone, letter, and reporting methods.
Trains other staff members when required.
Assists in the coordination of court matters with defendants, defense counsel, City prosecutor, police department, jail, and other agencies.
Prepares reports for state and local agencies; prepares court dockets and files.
Responds to requests from Municipal Judge, City Prosecutor, Police Department, Public Information Officer, and others for assistance and information.
Translates between Spanish and English for the Municipal Judge, defendants, prosecutors, etc.
Maintains and manages all payment plan agreements.
Maintains accurate warrant list.
Responsible for processing cash bond/fine payments from the jail.
Responsible for contacting short-term rental properties that are found not to be in compliance and providing them written notice related to HOT Tax regulations.
Mails notices within 20 days of a citation being given to property owners and managers related to Ordinance 26-01.
Tracks citations and convictions related to Short-Term Rentals through the court system.
Responsible for inputting and tracking data related to Short-Term Rentals.
Works closely with City Administration, Chief Marshal, Police Department, and Environmental Health Department in order to carry out the duties related to Short-Term Rentals.
Provides administrative assistance to the Chief Marshal as it relates to Short-Term Rental related responsibilities.
May assist the Human Resources Division with administrative support as assigned.
Serves as the City Hall Receptionist when needed.
Performs other related duties as assigned.
Responsible for adhering to all City of South Padre Island Purchasing Policies while performing purchasing tasks.