Deputy Clerk of Courts

Dodge County•Juneau, WI

16h

About The Position

The Deputy Clerk of Courts supports the court system by maintaining accurate court records and case files, managing court proceedings and related documentation, and providing procedural information and customer service to the public. The role prepares legal documents, records court activity, handles exhibits and payments, and works closely with court staff to help proceedings run efficiently. The position operates under the supervision of the Clerk of Court and requires confidentiality, accuracy, sound judgment, and the ability to manage changing priorities and time-sensitive work. This is a full-time, non-exempt position in the Clerk of Courts department. The listed starting wage range is $26.32 to $28.97 per hour. The schedule is Monday through Friday, 8:00 a.m. to 4:30 p.m., with after-hours response as needed. Work is generally performed in a moderately noisy office setting and may involve interacting with hostile or aggressive individuals.

Requirements

Knowledge, skill, and ability to understand and use legal terminology, formats, and processes.
Ability to prepare court documents accurately and in a timely manner.
Knowledge of County administrative policies and procedures and standard and legal office practices, procedures, and clerical techniques.
Knowledge of Wisconsin Statutes and ongoing statutory, procedural, and form changes.
Ability to take notes and accurately incorporate essential details into legal documents.
Ability to establish and maintain accurate records of assigned activities and operations.
Ability to interpret and implement local policies and procedures, written instructions, correspondence, and federal, state, and local regulations.
Organizational and time-management skills to prioritize a high volume of work while adapting to changing priorities.
Ability to perform detailed work accurately and independently under stringent time limits with minimal direction and supervision.
Ability to think quickly, maintain self-control, and adapt to stressful situations.
Knowledge of current office practices and standard office equipment and software.
Knowledge of word-processing, spreadsheet, and database applications appropriate to the position.
Ability to perform required mathematical calculations.
Ability to communicate clearly, concisely, and effectively in English, both verbally and in writing.
Skill in researching and understanding complex written materials.
Ability to prepare and maintain accurate, concise records and reports.
Ability to apply sound judgment and discretion in performing duties, resolving problems, and interpreting policies and regulations.
Ability to communicate detailed and sensitive information effectively and concisely.
Ability to handle sensitive interpersonal situations calmly and tactfully and maintain professionalism.
Ability to maintain effective working relationships with people inside and outside the organization.
Ability to maintain confidentiality and discretion consistent with open records laws and applicable state and federal statutes and regulations.
Ability to work the allocated hours of the position and respond after hours as needed.

Responsibilities

Maintain accurate court records, file documents deposited in actions or proceedings, and keep case history records.
Prepare and maintain minutes and supporting documentation for court proceedings and activity.
Maintain judgment and lien dockets, manage case information, and comply with statutes under the supervision of the Clerk of Court.
Schedule court proceedings and maintain confidentiality of cases.
Manage and maintain court exhibits and administer oaths.
Work with other court staff to ensure proceedings run efficiently.
Prepare court documents, including judgments of conviction, warrants, bail bonds, money judgments, and temporary restraining orders.
Convert court orders into written documentation and enter garnishments and non-earning garnishments.
Communicate with the public and internal and external contacts on behalf of the court system.
Provide general procedural information, forms, court rules, procedures, and applicable court fees.
Provide exceptional customer service and draft correspondence.
Receive payments as required by the court.
Conduct records searches and provide and certify copies from court files.
Operate various office equipment.
Perform other duties as assigned.

Benefits

Paid time off available for use after 30 days of employment.
10 observed paid holidays.
Health, dental, and vision insurance.
Health Savings Account with employer contributions.
HRA.
Life insurance.
Long-term disability coverage.
Short-term disability coverage.
Flexible spending.
Participation in the Wisconsin Retirement System, with an employer match upon vesting and lifetime retirement payment.