Deputy Clerk of Council

Town of Leesburg•25 West Market Street Leesburg, VA

39d•Onsite

About The Position

The Town of Leesburg is seeking a Deputy Clerk of Council to provide administrative support to the Clerk of Council, Town Council, the Town Manager’s Office, and the Town Attorney’s Office. This role involves maintaining official town records, preparing and distributing various documents, managing records for the Clerk's Office and Town Boards and Commissions, and supporting Freedom of Information Act (FOIA) requests. The position requires significant interaction with officials, staff, and the public, demanding good judgment, initiative, and discretion. Attendance at night meetings is required as needed. The Town of Leesburg offers a vibrant community, encourages innovation and career development, and provides excellent benefits.

Requirements

Associate’s degree or equivalent combination of accepted education, training, and experience.
Minimum of five (5) years of professionally responsible administrative experience.

Nice To Haves

Bachelor’s degree.
Minimum of seven (7) years of professionally responsible administrative experience, preferably within a city/town municipal clerk’s office or local government.
Certified Municipal Clerk (CMC) certification.
Notary Public.
Bilingual in English/Spanish.

Responsibilities

Maintaining the permanent record of all Town resolutions, ordinances, and council minutes.
Preparing and distributing agendas, legislation, minutes, memos, letters, motions, listings, and notices.
Records maintenance for the Clerk’s Office.
Town Boards and Commissions maintenance.
Support of Freedom of Information Act (FOIA) requests.
Extensive interaction with elected and appointed officials, Town staff, and the general public.
Exercise of considerable judgment, initiative, and discretion based on knowledge of department, Town, State, and Federal policies and procedures.
Attendance at night meetings on an as-needed basis.