Deputy Clerk

Houston County•Perry, GA

1d•$44,432 - $45,906•Onsite

About The Position

The Deputy Clerk performs clerical work associated with court activities and operations in the State Court Clerk's office. The role provides customer service to the public, attorneys, court officials, and other individuals; processes court-related documentation and payments; maintains court records and calendars; and supports the office's administrative, bookkeeping, and communication functions. Other duties may be assigned as required.

Requirements

High school diploma or GED.
Training in computers and secretarial skills.
One year of experience in general office work or a related field, or an equivalent combination of education, training, and experience.
Knowledge of court practices, procedures, functions, documentation, legal instruments, court structure, and court procedures.
Knowledge of standard office practices, clerical techniques, business English, bookkeeping, filing, recordkeeping, mathematics, office equipment, and basic computer applications.
Skill in secretarial and clerical work, typing, operating standard office equipment, and using relevant computer software.
Ability to perform detailed clerical operations accurately, organize work, establish priorities, and carry out projects with minimal supervision.
Ability to maintain confidentiality, work under pressure and frequent interruptions, compile data, and maintain calendars and filing systems.
Ability to follow detailed written and oral instructions and communicate effectively orally and in writing.
Ability to interact courteously and tactfully with customers, employees, officials, other agencies, and the public, including in stressful situations.
Ability to maintain accurate bookkeeping records and perform required mathematical calculations.
Ability to type and enter data accurately at an appropriate speed.
Ability to operate automated office equipment and perform the light-to-medium physical demands associated with the position.
May require possession and maintenance of a valid Georgia Certificate of Appointment of Notary Public.

Responsibilities

Provide customer service at the front counter and by telephone, answering questions about court dates, fees, forms, filing procedures, and related matters.
Receive and record payments for court-related fees and services, issue receipts, and forward revenues as appropriate.
Set and reset court dates and prepare court dockets.
Process, review, distribute, and maintain civil, criminal, juvenile, probate, and other court documentation and legal records.
Prepare routine correspondence, forms, reports, statements, and other documents using a computer or typewriter.
Type legal documents, including affidavits, appeals, arraignments, citations, evictions, judgments, subpoenas, and warrants.
Compile and track administrative or statistical data, make calculations, prepare reports, and maintain records.
Conduct basic research, such as checking criminal histories, vehicle tags, and files.
Calculate court costs, taxes, and other fees.
Perform bookkeeping tasks, including posting financial data, balancing cash receipts, preparing deposits, issuing checks, reconciling bank statements, and maintaining account records.
Enter, retrieve, review, and modify data in computer systems and generate reports.
Receive, review, respond to, forward, and maintain forms, correspondence, and other documentation.
Receive, open, sort, and distribute incoming mail and prepare outgoing mail.
Copy and distribute correspondence, memoranda, reports, and related materials.
Send and receive documents by facsimile machine.
Prepare and maintain departmental files and records, including filing, locating, and retrieving documents.
Track office supply inventory and initiate orders for supplies and replacement materials.
Coordinate calendars, appointments, meetings, and court activities; update schedules and contact involved parties.
Screen telephone calls, provide information, resolve routine issues, relay messages, direct calls, and return calls as needed.
Coordinate communications between the department, other departments, outside agencies, and the public.
Respond to routine requests for information or assistance from staff, the public, and others.
May provide notary services and assist with jury selection.
Help maintain standard office equipment, replace consumables, troubleshoot basic problems, and contact service representatives when needed.
Assist other positions or departments and perform other related duties as required.