Deputy Clerk of Court

County of Door•Sturgeon Bay, WI

1d•$27 - $30•Onsite

About The Position

The Deputy Clerk of Court supports the administration of justice in Door County through complex case processing, courtroom responsibilities, and financial recordkeeping. The role provides clerical and legal administrative support to ensure accurate court documentation, case file management, and professional public interaction in compliance with Wisconsin Statutes and Supreme Court Rules. It requires precise recordkeeping, adherence to legal procedures, and the ability to manage a high volume of tasks in a fast-paced court environment while handling sensitive information professionally. Deputy Clerks are assigned primary case responsibilities and develop specialized expertise in their assigned work under the direction of the Clerk of Circuit Court. They are also expected to maintain sufficient cross-training to provide customer service, backup coverage, and continuity of court operations. Work assignments and duties may be modified based on operational needs, workload, staffing, proficiency, training needs, and other legitimate business needs.

Requirements

High school diploma or equivalent.
At least two years of recent office experience, preferably in a legal setting.
At least two years of experience in accounting or bookkeeping.
Equivalent combinations of education and experience may be considered.
Knowledge of Wisconsin statutes, Supreme Court Rules, court procedures, records management requirements, and legal document processing.
Ability to accurately process, maintain, reconcile, and verify legal, financial, and administrative records.
Clear and professional communication and customer service skills.
Ability to manage multiple priorities and deadlines while maintaining accuracy in a fast-paced environment.
Ability to use case management systems, courtroom technology, financial software, Microsoft Office applications, and other office equipment.
Ability to process financial transactions and maintain related records.
Ability to apply policies and procedures, make decisions within assigned authority, identify issues, and refer matters as appropriate.
Ability to handle sensitive and confidential information and comply with records security, physical security, and cybersecurity requirements.
Ability to learn procedures and technologies and maintain effective working relationships.
Regular verbal and written communication and vision for reading and data entry.
Occasional lifting of items up to 50 pounds may be required.
Ability to work with internal and external customers, including in potentially emotionally charged or stressful situations.

Nice To Haves

Associate’s degree in legal studies, public administration, or a related field.
Prior experience working in a Wisconsin court or public sector legal office.
Familiarity with Wisconsin eCourts systems and courtroom audio-visual equipment.
Multilingual ability in Spanish or American Sign Language (ASL).

Responsibilities

Respond to public inquiries; process court filings; notarize and certify documents; and provide procedural information and access to court services without offering legal advice.
Perform courtroom support, including administering oaths, recording proceedings and minutes, managing exhibits, operating courtroom technology, and coordinating in-person and remote appearances.
Review, process, categorize, route, and maintain legal filings and court records in accordance with Wisconsin statutes, Supreme Court Rules, and court procedures.
Maintain court records in Wisconsin Courts systems, update case information, generate certified documents, and coordinate interpreter services.
Prepare, issue, and distribute court documents, including warrants, judgments, sentencing orders, appeals, injunctions, and notices.
Support case management for civil, criminal, family, small claims, traffic, and forfeiture cases by monitoring case status, tracking deadlines, attending hearings, and assisting litigants with procedural requirements.
Receipt, process, reconcile, and record financial transactions, including bonds, judgments, fines, fees, payment plans, liens, wage assignments, and delinquent accounts.
Maintain and reconcile accounts payable and receivable; balance daily cash and credit card receipts; prepare bank deposits; monitor court-ordered collections; and complete month-end financial reconciliations and reporting.
Administer jury management activities, including juror qualification, panel selection, communications, compensation, scheduling, and coordination with bailiffs and court officials.
Prepare reports, orders, statistics, financial records, and other documents related to court operations, case management, judgments, community service, and jury administration.
Maintain court files and records through scanning, records management, mail processing, and related administrative functions.
Communicate and coordinate with judges, attorneys, law enforcement agencies, litigants, state agencies, County departments, other jurisdictions’ deputy clerks, and other court stakeholders.
Perform related duties as assigned.
Maintain cross-training to support customer service, backup coverage, and continuity of court operations.
May be required to work during a proclaimed state of emergency in accordance with applicable statutes and County emergency plans.