Deputy Clerk I

King William County•King William, VA

4d•Onsite

About The Position

King William County is seeking a full-time Deputy Clerk I to serve as the primary point of public contact. This role provides prompt, accurate, and professional assistance to citizens, attorneys, and partner agencies. Duties include processing deed recordings, marriage licenses, concealed handgun permits, court documents, financial transactions, and other responsibilities associated with the operations of the King William County Circuit Court Clerk’s Office. Reports to the Clerk of the Circuit Court.

Requirements

Knowledge of standard office practices, procedures, and equipment, including document scanners, multifunction printers, and digital filing systems.
Knowledge of basic accounting principles to accurately receipt, record, and reconcile fines and fees.
Knowledge of proper handling and protection of sensitive and confidential court records.
Knowledge of legal terminology, court documents, and judicial processes related to land records, judgments, and licensing (preferred).
Knowledge of—or ability to learn—the Supreme Court of Virginia’s Judicial Services Case Management, Case Imaging, and Financial Management systems.
Strong verbal and written communication skills to effectively interact with the public, attorneys, and agencies.
Skilled in accurate data entry, document review, and error-free processing of official court records.
Skilled in Microsoft Office applications, email, and database systems required for document processing and recordkeeping.
Skilled in delivering courteous, professional, and prompt service in a front-counter, high-traffic environment.
Skilled in prioritizing tasks, meeting deadlines, and maintaining orderly workflow under fast-paced conditions.
Skilled in managing sensitive information with appropriate discretion and sound decision-making.
Ability to manage multiple assignments simultaneously while maintaining accuracy and attention to detail.
Ability to interpret, apply, and follow court policies, procedures, and statutory requirements.
Ability to perform tasks with minimal supervision and maintain accountability for work outcomes.
Ability to work effectively with colleagues and participate in cross-training to support overall office operations.
Ability to understand, interpret, and follow written and verbal instructions accurately.
Ability to maintain professionalism, patience, and composure when interacting with individuals who may be frustrated, distressed, or unfamiliar with court processes.
Ability to establish and maintain effective working relationships with court staff, law enforcement, legal professionals, and members of the public.
High school diploma or equivalent required.
At least one (1) year of related experience providing customer services in a professional office setting.
Experience handling confidential or sensitive information required.
An acceptable comprehensive background investigation to include a local, state, and sex offender criminal history check.
Must possess a valid driver’s license with an acceptable driving record.
Submit to a pre-employment drug screen.

Nice To Haves

Associate degree in paralegal studies, office administration, office management, administrative support, or a related field from an accredited institution preferred.
Experience using or familiarity with the Supreme Court of Virginia’s Judicial Services Case Management System, Case Imaging System, or Financial Management System preferred.

Responsibilities

Accurately process and record land records, judgments, deeds, and other official documents in a timely manner
Process applications and paperwork for concealed handgun permits, marriage licenses, notary public commissions, and similar issuances
Assist citizens in the deed room and archives room, including locating and accessing public records
Properly receipt, record, and reconcile fines and fees for criminal cases consistent with requirements established by the Court
Provide clear, timely, and professional assistance to citizens, attorneys, and other stakeholders
Direct customers to appropriate departments, agencies, or resources
Answer questions and provide materials or information in accordance with court policies and guidelines
Prepare documents, process files, answer phones and emails, and perform general clerical duties
Complete bi-weekly timesheets and maintain accurate administrative records
Participate in cross-training activities and perform other duties as assigned to support efficient office operations
Attend trainings provided by the Virginia Department of Judicial Services, including webinars or in-person training in other jurisdictions across the Commonwealth
Work collaboratively in a team environment
Perform tasks independently with minimal supervision and maintain high standards of accuracy and professionalism