Deputy Clerk, I

Goochland County•Goochland, VA

2d•Onsite

About The Position

Performs intermediate skilled clerical work in the Office of the Clerk of the Circuit Court; does related work as required. Work is performed under the regular supervision of the Principal Circuit Deputy Clerk or the Chief Deputy Circuit Court Clerk. This is light work requiring the exertion of up to 20 pounds of force occasionally, up to 10 pounds of force frequently, and a negligible amount of force constantly to move objects; work requires climbing, stooping, crouching, reaching, walking, lifting, fingering, grasping, and repetitive motions; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels, and to receive detailed information through oral communications and/or to make fine distinctions in sound; visual acuity is required for preparing and analyzing written or computer data, operation of machines, determining the accuracy and thoroughness of work, and observing general surroundings and activities; the worker is not subject to adverse environmental conditions.

Requirements

General knowledge of the office methods, procedures and practices of the Office of the Clerk of the Circuit Court
General knowledge of business English, spelling and arithmetic
Ability to operate standard office, word processing and data entry equipment
General knowledge of office programs and policies
Ability to establish and maintain effective working relationships with court officials, associates and the general public
Ability to understand and follow oral and written instructions
Any combination of education and experience equivalent to graduation from high school and some clerk’s office experience
As part of employment with Goochland County, all employees are required to complete Emergency preparedness and incident management training courses as directed or requested.

Responsibilities

Processing legal documents
Entering data
Indexing records and documents
Maintaining records and files
Assisting the public and court officers
Answers the phone and assists callers and customers or directs to appropriate party for disposition
Provides a variety of general clerical support for office functions such as typing and filing
Provides guidance as necessary to the public for assistance in record room
Records land records; reviews records for format, location, signatures, notary; documents instrument and page numbers; scans and indexes into public terminals
Records judgments; assigns instrument numbers and enters into the public system
Records and files finance statements including original, continuance, assignment and terminations
Receives payments
Receives, processes and numbers law and chancery cases
Prepares and distributes marriage license applications
Administers oaths of office for notaries, public officials, law enforcement officers and various committees
Reviews weapon permit applications; distributes form to appropriate background check personnel; prepares order for the clerk’s signature
Receives and receipts various fees; runs end of day register tape and balances cash drawer
Prepares and maintains various files and records
Participates in emergency response operations as required in a declared emergency by County officials
Performs related tasks as required