Deputy City Clerk II

City of San Diego • San Diego, CA

6d • Onsite

About The Position

Deputy City Clerk II positions supervise subordinate staff in the preparation, distribution, scanning and uploading of City Council docket and land use hearings items; compose docket items; prepare notices for City Council meetings and public hearings; retrieve, review and disseminate information from City files and records, and other source documents (e.g., San Diego City Charter, Municipal Code, Administrative Regulations, California Brown Act); process documents generated from Council actions; review and prepare land use and street work items; maintain computer data bases; work closely with other departments and outside applicants on land use projects; maintain City manuals; generate and post materials according to the Brown Act; scan and upload late-arriving materials related to legislative hearings; conduct research on requests from the public, other City Departments, Mayor and City Council Offices; conduct appropriate, timely distribution of public correspondence; process Public Records Act and intra-agency research requests and land use appeal items as appropriate; prepare correspondence; assist with the Passport Acceptance Facility, or assist with public outreach and/or clerical duties as part of the department's monthly Naturalization Ceremony Passport Fairs; and perform other duties as assigned. Deputy City Clerk II positions assigned as Passport Acceptance Agents supervise subordinate staff in the processing of passport applications, taking and printing of passport photographs, and creation and mailing of daily transmittals; provide timely and accurate information to the public regarding federal requirements; oversee work flow in the Passport Acceptance Facility; maintain equipment and supplies for passport services; gather and maintain records and statistics regarding customers, revenue and expenses; review, compose and prepare informational materials regarding passport services (both print and web-based); prepare correspondence; work closely with City, U.S. Department of State and U.S. Citizenship & Immigration Services personnel as appropriate on passport-related matters; track progress of goals for the section; and perform other duties as assigned.

Requirements

• Three years of full-time clerical experience researching, retrieving and disseminating complex information from manuals, records, files and other source documents.
• Three years of full-time clerical experience processing passport applications.
• Three years of full-time clerical experience reviewing and preparing items for inclusion in a regularly published legislative docket.
• Three years of full-time clerical experience coordinating land use or street work public hearing items and legal notices.
• Three years of full-time clerical experience processing documents for legally mandated filings and proceedings to include municipal elections, lobbyist registrations and campaign disclosures.
• Must be a U.S. citizen or a U.S. non-citizen national, age 18 or older, free of any federal or state felony conviction, free of any misdemeanor conviction for crimes involving moral turpitude or breach of trust, including but not limited to embezzlement, identity theft, misappropriation, document fraud, drug offense, or dishonesty in carrying out a responsibility involving public trust (for Passport Acceptance Agents).
• Some Deputy City Clerk II positions assigned as Passport Acceptance Agents MUST pass an annual federal examination.

Nice To Haves

• A valid California Class C Driver License may be required at the time of hire.

Responsibilities

• Supervise subordinate staff in the preparation, distribution, scanning and uploading of City Council docket and land use hearings items.
• Compose docket items.
• Prepare notices for City Council meetings and public hearings.
• Retrieve, review and disseminate information from City files and records, and other source documents.
• Process documents generated from Council actions.
• Review and prepare land use and street work items.
• Maintain computer data bases.
• Work closely with other departments and outside applicants on land use projects.
• Maintain City manuals.
• Generate and post materials according to the Brown Act.
• Scan and upload late-arriving materials related to legislative hearings.
• Conduct research on requests from the public, other City Departments, Mayor and City Council Offices.
• Conduct appropriate, timely distribution of public correspondence.
• Process Public Records Act and intra-agency research requests and land use appeal items as appropriate.
• Prepare correspondence.
• Assist with the Passport Acceptance Facility, or assist with public outreach and/or clerical duties as part of the department's monthly Naturalization Ceremony Passport Fairs.
• Supervise subordinate staff in the processing of passport applications, taking and printing of passport photographs, and creation and mailing of daily transmittals (for Passport Acceptance Agents).
• Provide timely and accurate information to the public regarding federal requirements (for Passport Acceptance Agents).
• Oversee work flow in the Passport Acceptance Facility (for Passport Acceptance Agents).
• Maintain equipment and supplies for passport services (for Passport Acceptance Agents).
• Gather and maintain records and statistics regarding customers, revenue and expenses (for Passport Acceptance Agents).
• Review, compose and prepare informational materials regarding passport services (both print and web-based) (for Passport Acceptance Agents).
• Work closely with City, U.S. Department of State and U.S. Citizenship & Immigration Services personnel as appropriate on passport-related matters (for Passport Acceptance Agents).
• Track progress of goals for the section (for Passport Acceptance Agents).

Benefits

• General wage increases: 3.5% effective 7/1/27, 2% effective 7/1/28, 2% effective 1/1/29.
• Eligible benefitted employees originally hired on or after July 10, 2021, will be automatically enrolled in the San Diego City Employees Retirement System (SDCERS).

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed