Deputy City Clerk

City of Palm Springs•Palm Springs, CA

1d•Onsite

About The Position

The City of Palm Springs is seeking a Deputy City Clerk to join the Office of the City Clerk. This role is responsible for planning, directing, and coordinating the maintenance of official City documents, insurance tracking, and centralized coordination of conflicts of interest code. The position also assists in the implementation of the City's departmental records management program and supports the City Clerk in fulfilling legal requirements. The City of Palm Springs is committed to cultivating a diverse, equitable, and inclusive workplace.

Requirements

Three (3) years of increasingly responsible analytical clerical experience in a City Clerk's Office, municipal government or other public agency with emphasis on records management is required.
High School Diploma or equivalent education is required.
Possession of, or ability to obtain, an appropriate, valid California driver's license with a satisfactory driving record is required.
Must successfully complete a pre-employment background investigation, fingerprints, and physical.
Must be willing and able to work various hours, including early mornings, evenings, weekends, and holidays.

Nice To Haves

Specialized records management training including the indexing, retention, retrieval and destruction of optical images is preferred.
Records management training is preferred.
Direct customer contact experience working with public is preferred.
Designation as a Certified Municipal Clerk (CMC) from the International Institute of Municipal Clerks is preferred.

Responsibilities

Plans, directs and coordinates the maintenance of all City documents to include ordinances, resolutions, contracts, and meeting minutes.
Provides exemplary customer service to all individuals by demonstrating a willingness to be attentive, understanding, responsive, fair, courteous and respectful, and to actively participate in maintaining a positive customer service environment.
Certifies copies of City documents and records.
Assists in preparation, compliance, and implementation of retention and destruction schedules according to legal mandates and government codes.
Serves as a records management resource liaison to City departments.
Analyzes and evaluates technology relative to records management.
Administers storage, location, and retrieval of inactive documents and monitors the work of record consultants.
Administers insurance tracking of contracts.
Provides centralized coordination of required conflicts of interest code records and filings.
Assists in the development of enhanced technology in all program areas of the City Clerk's Department.
Assist with general department organization, maintain office supplies, and support functions as necessary.
Assist with communication and distribution of election materials to County Registrar Office.
Performs related organization duties and responsibilities as required.