Deputy City Clerk

City of Moreno Valley•Moreno Valley, CA

7d•Onsite

About The Position

The Deputy City Clerk provides essential administrative and operational support to the City Clerk’s Office, ensuring municipal services are legally compliant, transparent, and efficient. Key responsibilities include preparing and posting City Council agendas and minutes, responding to public records requests, managing the City’s records management and document imaging program, and assisting with municipal election processes in compliance with federal, state, and local laws. The Deputy City Clerk serves as a resource to City officials, staff, outside agencies, and the public by providing accurate information on City Clerk operations, Council actions, and regulatory requirements. The role also supports boards and commissions, ensures compliance with the Brown Act, Public Records Act, and FPPC regulations, and assists in preparing, maintaining, and preserving official City documents. This position requires strong organizational skills, attention to detail, sound judgment, and the ability to manage multiple priorities in a fast-paced environment.

Requirements

Graduation from high school or a G.E.D. equivalent
Three years of highly responsible administrative experience involving the development and maintenance of detailed and complex records and legal documents, the meeting of critical deadlines and the interpretation of laws, regulations and other legal requirements
Strong organizational skills
Attention to detail
Sound judgment
Ability to manage multiple priorities in a fast-paced environment
Strong written and verbal communication skills
Excellent customer service skills
Ability to work independently to meet deadlines
Professionalism
Confidentiality

Nice To Haves

Experience with document imaging
Experience with records retention
Experience with election administration
Ability to train others
Ability to oversee document imaging
Ability to represent senior staff as needed
Government or public-sector experience, particularly in a City Clerk’s Office or municipal department
Familiarity with government operations, public meeting procedures, legislative processes, city elections, FPPC filings, and City Council support
An Associate's degree
Completion of Certified Municipal Clerk courses

Responsibilities

Preparing and posting City Council agendas and minutes
Responding to public records requests
Managing the City’s records management and document imaging program
Assisting with municipal election processes in compliance with federal, state, and local laws
Serving as a resource to City officials, staff, outside agencies, and the public by providing accurate information on City Clerk operations, Council actions, and regulatory requirements
Supporting boards and commissions
Ensuring compliance with the Brown Act, Public Records Act, and FPPC regulations
Assisting in preparing, maintaining, and preserving official City documents
Attending evening City Council meetings and special events as needed