Deputy Chief of Staff for Organizing

City of New York • New York City, NY

2d

About The Position

The New York City Mayor’s Office is responsible for overseeing city services throughout the five boroughs, coordinating public agencies and departments, and managing public property. The administration is leading the fight in making the city more affordable, reducing inequality, improving public safety, ensuring delivery of efficient and effective services, and working to make New York City’s economy stronger. We value leadership, transparency, fairness, and efficiency as we actively seek diverse talents from various sectors to join our team. The Mayor’s Office of Mass Engagement (OME) is responsible for strategizing, coordinating, and executing on engagement that reaches the masses of everyday New Yorkers. We engage New Yorkers in shaping policy outcomes, demystifying government, and ensuring that the government remains accountable to serving the people of this great City. Our work is designed as a long term project – we are building the power of everyday New Yorkers and we are building a City that works for all of us. The Deputy Chief of Staff of Organizing will serve as a Deputy Chief of Staff specifically focused on supporting the Borough-Based Organizing team and Director of Organizing. This role reports to OME’s Chief of Staff and works in collaboration with OME’s Director of Organizing.

Requirements

• Do you have a baccalaureate degree from an accredited college or university?
• Do you have an associate degree from an accredited college or university along with two (2) years of experience with administrative, analytic, coordinative, supervisory or liaison responsibilities?
• Do you have a four-year high school diploma, or its educational equivalent approved by a state's Department of Education or a recognized accrediting organization along with four (4) years of experience as described in question "2" above?
• Do you have a satisfactory combination of education and/or experience equivalent to that described in questions "1," "2," and/or "3" above?

Nice To Haves

• You are a motivated self-starter that can manage complicated projects with minimal guidance.
• You are a creative thinker and problem solver.
• You are highly detail oriented.
• You are an enthusiastic collaborator.

Responsibilities

• Coordinate within the Borough-Based organizing team and OME teams as needed. Improve follow-through, internal organization, and execution across multiple workstreams, focused on the Borough-Based organizing team.
• Coordinate internal and external meetings for the Borough-Based organizing team by managing the schedule for team meetings, one-on-ones, stakeholder meetings, and cross-department coordination.
• Make sure meetings are properly staffed, scheduled, and prepared for by drafting agendas and preparing materials for meetings.
• Create systems for accountability and follow-through after meetings, including note-taking systems to capture key decisions; turning discussions into action items, owners, and deadlines; tracking follow-up and making sure next steps are completed; provide staff training on these topics as required.
• Maintain trackers, especially for the Borough-Based organizing team, including trackers related to key projects, outreach, meetings, and deliverables that help manage timelines and keep workstreams moving across borough, campaign, and stakeholder work.
• Help assess which incoming issues, requests, and meetings require direct involvement and which can be delegated, deferred, or redirected; triage incoming requests and information to the appropriate team members.
• Work with the Chief of Staff and Director of Organizing to closely track and proactively manage political, legal, and communications developments which bear on the mission, activity and personnel of the office.
• Other duties as necessary.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree