Deputy Chief of Business and Administration-SR38 (Business Operations Administrator 1)

State of Oregon•Salem, OR

3d•$115,248 - $178,272•Hybrid

About The Position

We have an exciting executive level opening for a Deputy Chief of Business and Administrative Operations, at the Oregon State Hospital. This position advises on the strategy, goals and standards for the division's business and administrative operations. The Deputy is responsible for providing hospital wide leadership direction, continuity of services and coordination of critical initiatives impacting business management and administrative operations. Oregon State Hospital, a Joint Commission and CMS certified public psychiatric hospital, provides psychiatric evaluation, diagnosis and treatment for mentally and emotionally ill adult and geriatric populations committed by the Oregon courts as part of the state mental health system. The Oregon State Hospital is the largest division of Oregon Health Authority with approximately 3,000 positions across the hospital, approximately 700 patients across two campuses, one in Salem and the other in Junction City.

Requirements

Five years of management experience; OR two years of management experience and a bachelor’s degree in a related field.

Nice To Haves

Demonstrated success in analyzing organizational strategy, policy and issues, and formulating appropriate course of action to move forward and/or resolve issues.
Experience establishing vision, strategy, setting long-range administrative direction, and establishing cross agency policies, goals and functional requirements.
Experience in and understanding of state, local and federal government systems and operations.
Demonstrated experience developing and maintaining strong working relationships with executive leaders across multiple disciplines.
Demonstrated experience leading large, complex agency budget development and financial oversight of enterprise fund management.
Working knowledge of training and education principles and practices with experience overseeing this type of program for a large organization.
Experience successfully navigating timekeeping processes and collective bargaining agreements during the creation of organizational strategies or operational efficiencies.
Ability to establish direction of project portfolios related to a range of operational projects.

Responsibilities

Act on behalf of the CFO/COO to drive OSH priority initiatives that cross over multiple departments and functional areas.
Convene and lead workgroups.
Ensure administrative and operational alignment across campuses in support of patient centered services.
Serve as a key advisor to the CFO/COO and OSH Sr. Leadership Team on hospital-wide administrative and non-clinical operational matters.
Advise and assist OSH with enterprise goal setting, policy making, and strategic planning.
Lead programs in a manner encompassing the overall hospital strategic direction and identified priorities.
Participate in OSH-wide and agency-wide workgroups to establish policies and protocols.
Represent OSH as delegate for CFO/COO on Agency workgroups and committees.
Assist in coordinating activities with other agencies in areas of mutual concern in order to ensure compliance with established policies, objectives, program priorities and applicable laws, rules and regulations.
In partnership with the CFO/COO, establish OSH-wide policies and guidelines for financial and resource management to ensure appropriate controls and level of oversight.
Assist CFO/COO in development, oversight and management of $1.03 Billion OSH budget appropriation and enterprise fund.
Serve as the backup to the CFO/COO when needed, to oversee the Business and Site Operations division.
Oversee Training and Education, Business Services and the Central Timekeeping Office operations for OSH.
Provide guidance to unit managers on design, implementation, and evaluation of business systems, practices and administrative processes.
Ensure coordination across all assigned units to work in collaboration with other departments across OSH.
Identifies opportunities to reduce barriers, identify and mitigate risks, improve efficiency and ensure effectiveness of business processes.
Provide management direction on hospital-wide non-clinical operational issues that lie outside of other OSH functional areas.
Provide oversight of statements of work and business components of contracts and agreements.
Review and edit statements of work of personal services contracts, intergovernmental agreements and inter- or intra-agency agreements for clarity and completeness, as well as unintended risks.
Serve as contract administrator for cross-section contracts, monitoring and evaluating contractor performance.
Work closely with OHA’s Office of Human Resources.
Establish, oversee and lead OSH/HR workgroups; develop and implement hospital-wide processes and communication plans; and maintain congruency and open lines of communication.
Oversee the development of reports and management studies related to administrative operations, resource development and cost recovery to evaluate program activities.
Reports findings and recommended changes to CFO/COO and Senior Leadership.
Provide consultation and analysis on the short- and long- term implications of administrative, policy and programmatic management decisions.