OSH Director of Site Operations-SR38 (Business Operations Administrator 1)

State of Oregon • Salem, OR

3d • $115,248 - $178,272 • Onsite

About The Position

We have an exciting executive level recruitment for a Deputy of Site Operations, at the Oregon State Hospital. As a member of our leadership team, this is a fantastic opportunity for someone experienced in complex facility management in an institutional or locked facility setting. The Deputy of Site Operations will be responsible for developing structured operational programs that support safety and continuity of services across the hospital, 24/7/365. Oregon State Hospital, a Joint Commission and CMS certified public psychiatric hospital, provides psychiatric evaluation, diagnosis and treatment for mentally and emotionally ill adult and geriatric populations committed by the Oregon courts as part of the state mental health system. The Oregon State Hospital is the largest division of Oregon Health Authority with approximately 3,000 positions across the hospital, approximately 700 patients across two campuses, one in Salem and the other in Junction City. OSH Vision: We are a psychiatric hospital that inspires hope, promotes safety, and supports recovery for all. OSH Mission: to provide therapeutic, evidence-based, patient-centered treatment focusing on recovery and community reintegration, all in a safe environment. OSH Values Humanity, Equity, Wellness, Partnership, Transparency, Performance Excellence. This position is a key part of Oregon State Hospital's business operations, reporting directly to the CFO/COO, under Administration, Finance and Operations. The Administration, Finance and Operations division guides and oversees administrative, business and site operations across the hospital system. The sections of this department provide structure and support to direct care operations in the areas of safety, security, training and education, technology services, facilities management, general operations, patient financial services, fiscal, budget, data and analysis, and utilization management.

Requirements

• Five years of management experience; OR two years of management experience and a bachelor’s degree in a related field.

Nice To Haves

• Demonstrated experience in developing and actively maintaining an emergency preparedness program, preferably for a hospital or institution.
• Proven ability to design and oversee emergency response protocols, including live events, drills and table-top exercises. Must have demonstrated experience and competency in developing Continuity of Operations Plans (COOP).
• Knowledge of safety, security and facility operations in a locked facility/institution that allows incumbent to oversee strategy and development of policies. Experience leading operations is preferred.
• Experience with the Project Management Body of Knowledge (PMBOK), LEAN principles strongly desired.
• Demonstrated experience in negotiation of contracts and agreements.
• Demonstrated experience leading and facilitating large committees containing members with diverse perspectives.
• Experience establishing vision, strategy, setting long-range administrative direction, and establishing cross agency policies, goals and functional requirements.
• Experience in and understanding of state, local and federal government systems and operations.

Responsibilities

• Provide management direction on hospital-wide, non-clinical operational issues that lie outside of other OSH functional areas.
• Oversee departments that comprise Site Operations – Safety, Security, Facilities, and Support Operations for OSH.
• Serve as a key advisor to the CFO/COO and as a member of the Business and Site Operations leadership team.
• Direct and oversee the development of a full-scale Emergency Management Plan that ensures patient care and safety in the event of a significant emergency. This plan will include a Continuity of Operations Plan (COOP) consistent with Oregon Health Authority and the Governor’s priorities.
• Oversee the development of reports and management studies related to OSH site operations, resource development and cost recovery to evaluate program activities. Report on findings and recommend changes to CFO/COO and Senior Leadership.
• Provide guidance to department directors on design, implementation, and evaluation of business systems, practices and administrative processes.
• Ensure coordination across all assigned units to work in collaboration with other departments across OSH. Identifies opportunities to reduce barriers, mitigate risks, improve efficiency and ensure effectiveness of business processes.
• Provide oversight of statements of work and business components of contracts and agreements. Review and edit statements of work of personal services contracts, intergovernmental agreements and inter- or intra-agency agreements for clarity and completeness, as well as unintended risks. Serve as contract administrator for cross-section contracts, monitoring and evaluating contractor performance.
• Act on behalf of the CFO/COO to drive OSH priority initiatives that cross over multiple departments and functional areas. Convene and lead workgroups.
• Ensure administrative and operational alignment across campuses in support of patient centered services.
• Serve as a key advisor to the CFO/COO and OSH Sr Leadership Team on hospital-wide site operational matters.
• Advise and assist OSH with division, and section goal setting, policy making, and strategic planning.
• Lead programs in a manner encompassing the overall hospital strategic direction and identified priorities.
• Participate in OSH-wide and agency-wide workgroups to establish policies and protocols. Represent OSH as delegate for CFO/COO on Agency workgroups and committees.
• Assist in coordinating activities with other agencies in areas of mutual concern to ensure compliance with established policies, objectives, program priorities and applicable laws, rules and regulations.

Benefits

• Employment at Oregon State Hospital is contingent upon passing a background check including a criminal records check, drug screen, and a driving records check that meets OHA criteria at the time of hire and throughout employment.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree