Deposition Scheduling Supervisor

Strategic Legal Practices•Los Angeles, CA

2d•Onsite

About The Position

Strategic Legal Practices is seeking a detail-oriented and highly organized Deposition Scheduling Supervisor to join our litigation team. This role is primarily focused on scheduling and managing depositions, coordinating with opposing counsel, and serving as a key point of contact for clients throughout the litigation process. The ideal candidate has a strong understanding of deposition procedures and litigation scheduling, excellent interpersonal and communication skills, and the ability to manage competing priorities in a fast-paced environment. This role requires someone who is confident, adaptable, and comfortable working alongside strong personalities in a high-volume litigation setting.

Requirements

Prior experience in a law firm or litigation environment with direct exposure to deposition scheduling, discovery coordination, and opposing counsel communication
Working knowledge of California deposition rules, civil discovery procedures, and applicable court rules
Strong organizational skills with the ability to triage priorities, identify scheduling gaps, and resolve conflicts across a high-volume caseload
Comfortable working cross-functionally with attorneys, paralegals, and opposing counsel in a fast-paced environment with strong personalities
Sound judgment in knowing when to escalate matters to leadership or decision-makers, with excellent written and verbal communication skills
Demonstrated leadership experience supervising or directing an administrative or legal support team, including training and mentoring staff
Proficiency in Microsoft Office and legal case management systems preferred
Bachelor’s degree required

Responsibilities

Schedule and coordinate depositions, including securing dates with opposing counsel, booking court reporters, arranging videographers, and reserving conference rooms or remote platforms
Draft, send, and track deposition notices, subpoenas, and stipulations in compliance with applicable California rules and deadlines
Serve as primary point of contact for clients regarding deposition scheduling, preparation logistics, and status updates throughout the litigation process
Communicate professionally and promptly with opposing counsel to confirm deposition logistics, negotiate scheduling conflicts, and follow up on outstanding matters
Calendar and monitor all deposition dates, discovery deadlines, and related litigation milestones to ensure nothing falls through the cracks
Coordinate the ordering and distribution of deposition transcripts and exhibits, and maintain organized deposition files for attorney review
Maintain organized and accurate case files, deposition logs, and correspondence records
Track deposition scheduling status, confirmations, and follow-up items across multiple active cases simultaneously
Handle client inquiries with professionalism and empathy, keeping them informed of deposition dates, expectations, and next steps
Assist attorneys and paralegals with preparation of deposition outlines, exhibits, and related correspondence
Support overall case management to ensure depositions and discovery milestones stay on schedule
Train and facilitate ongoing training for deposition legal assistants and case managers, including onboarding new team members on deposition workflows, scheduling procedures, and communication protocols
Work cross-functionally with attorneys and opposing counsel to align on scheduling priorities, logistics, and case strategy requirements
Triage and prioritize competing scheduling demands across a high-volume caseload, identifying gaps in the deposition calendar and proactively resolving conflicts before they impact case timelines
Recognize when matters require escalation and communicate urgent issues to attorneys, leadership, or decision-makers in a timely and organized manner
Lead and oversee the administrative legal team supporting deposition operations, providing direction, quality control, and day-to-day supervision