Departmental Assistant

NYU Langone Health • New York, NY

3d • $50,205 - $60,877 • Onsite

About The Position

NYU Grossman School of Medicine is seeking a Departmental Assistant to provide clerical and administrative support for the daily activities of the department. This role involves managing daily office tasks, organizing records, and supporting department staff to ensure smooth operations. Responsibilities include data entry, answering phones, handling mail, and maintaining physical or digital files using basic office software.

Requirements

• High school graduate required.
• Minimum of three years of experience.
• Good communication skills.
• Type 50 WPM.
• Proficient in Microsoft Word, Excel and Outlook.
• Qualified candidates must be able to effectively communicate with all levels of the organization.

Nice To Haves

• Two years college preferred.
• Associate Degree or Bachelors Degree.
• Planning, organizing, prioritizing, problem solving skills.

Responsibilities

• Provide backup coverage for the Command Center, including mail distribution and food vendor delivery assistance.
• Coordinate effective communication, receive and relay phone messages timely and appropriately to clinical or management staff.
• Effectively follow established office procedures in directing emergency calls, and notifying appropriate personnel of airway and cardiac arrests.
• Distribute daily/weekend/holiday schedule by email, attaching QGenda link.
• Gather annual competency review forms from clinical attending staff in Tisch, LOH, CSTP, Brooklyn and other offsite locations.
• Conference room management: Reserve or cancel departmental conference room(s) appropriately.
• Provide assistance on various projects as assigned by Supervisors and Managers.
• Provide coverage when Sr. Administrative Manager is away.
• Provide desk and phone coverage for the Chairman, calendar management for the Chairman, Executive Vice Chairman and Administrator.
• Radiation badge distribution and management for clinical attendings.
• Create Faculty File folders for the Chairman's file as new faculty start.
• Locker management: Assign lockers (in Tisch, KP and TH5 suite) to clinical staff on an as-needed basis. Maintain locker and lock code file.
• Point of Care Ultrasound (POCUS) workshop coordinator. Work with faculty, NYSIM coordinator and SP (special patients) with scheduling and appointment confirmation.
• Point of Care (POCT) liaison. Work with faculty and POCT staff in scheduling training compliance.

Benefits

• Comprehensive benefits and wellness package
• Robust support system for any stage of life
• Financial security benefits
• Generous time-off program
• Employee resource groups for peer support
• Holistic employee wellness program focusing on seven key areas of well-being: physical, mental, nutritional, sleep, social, financial, and preventive care.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED