Department Support Assistant
About The Position
As our Department Support Assistant, you will serve as the heartbeat of our office operations, providing essential clerical and administrative support to our clinical teams at Alg Health-Immanuel Medical Center. You will act as the primary point of contact for our department, ensuring a seamless, welcoming, and professional environment for guests, employees, and patients alike. This is an ideal opportunity for a detail-oriented professional looking to contribute to a collaborative, high-quality healthcare setting within the CommonSpirit Health network. Every day you will manage a variety of front-desk and office coordination tasks, including operating a multi-line switchboard, scheduling conference rooms, and maintaining facility security procedures. You will be responsible for creating and editing professional documents, spreadsheets, and presentations while keeping our internal directories and procedure manuals up to date. By prioritizing exceptional customer service and effectively coordinating department resources, you will ensure our team has the administrative infrastructure needed to reach our business goals and maintain operational excellence. To be successful in this role, you will possess a high school diploma or GED, with some undergraduate coursework preferred, and the ability to demonstrate professional communication skills in a fast-paced environment. You are a proactive problem-solver who can analyze data, manage multiple priorities, and take initiative when navigating change initiatives. If you are a reliable, tech-savvy team player with a passion for supporting healthcare operations, we invite you to join our team and make a meaningful impact on our daily operations.
Requirements
- High school diploma or GED
- Some undergraduate coursework preferred
- Professional communication skills in a fast-paced environment
- Proactive problem-solver
- Ability to analyze data
- Ability to manage multiple priorities
- Ability to take initiative when navigating change initiatives
- Reliable
- Tech-savvy team player
Responsibilities
- Manage a variety of front-desk and office coordination tasks
- Operate a multi-line switchboard
- Schedule conference rooms
- Maintain facility security procedures
- Create and edit professional documents, spreadsheets, and presentations
- Keep internal directories and procedure manuals up to date
- Prioritize exceptional customer service
- Coordinate department resources
- Provide clerical and administrative support to clinical teams
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What This Job Offers
Career Level
Entry Level
Education Level
High school or GED
