Department Support Assistant III

Nevada System of Higher Education • Naperville, IL

5d • $21 - $32 • Onsite

About The Position

The Department Support Assistant III will provide advanced administrative and operational support to the department and play a critical role in ensuring its efficient and successful operation. This position is ideal for individuals with a strong background in administrative support, project management, and leadership.

Requirements

• Bachelors Degree Required
• 7+ Years administrative experience, with demonstrated expertise in a healthcare or hospital setting preferred.

Nice To Haves

• Masters Degree Preferred

Responsibilities

• Provide comprehensive administrative support to the department, including managing correspondence, phone calls, and departmental records.
• Coordinate and oversee departmental meetings, conferences, and events, including scheduling, logistics, and material preparation.
• Maintain and update data in spreadsheets, databases, and electronic systems with precision.
• Generate and compile complex reports, presentations, and documents for the department, ensuring data accuracy and relevance.
• Act as the primary point of contact for departmental inquiries and provide exceptional customer service to all stakeholders.
• Manage office supplies and equipment, including ordering, maintaining adequate stock levels, and tracking budgets and expenses.
• Organize and maintain departmental records, files, and documents, implementing efficient and accessible filing systems.
• Take responsibility for scheduling complex appointments, meetings, and conference calls for department members and department heads.
• Lead and support department-specific projects and initiatives, conducting research, data analysis, and providing presentations to department leadership.
• Contribute to the development, implementation, and monitoring of administrative strategies and policies, under the guidance of the department head.
• Provide guidance and mentorship to lower-level administrative staff, fostering their professional growth and development.
• Assist in the training and onboarding of new administrative team members.

Benefits

• Premium pay for eligible employees
• Career Pathways to Promote Professional Growth and Development
• Various Medical, Dental, and Vision options
• Tuition Reimbursement
• Free Parking at designated locations
• Wellness Program Savings Plan
• Health Savings Account Options
• Retirement Options with Company Match
• Paid Time Off
• Community Involvement Opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level