Department Secretary - General (Central Administration)

Frisco ISD•Frisco, TX

11d•Onsite

About The Position

Organize and manage the routine work activities of the department and provide clerical services to department supervisors.

High school diploma or GED
Proficient skills in keyboarding, word processing, and file maintenance
Effective organizational, communication, and interpersonal skills
Ability to use software to develop spreadsheets, databases, word processing, and general office publications
Ability to prioritize workflow to address the multiple needs of the supervisor
Knowledge of basic accounting principles
Willingness to collaborate with members of an office team
Ability to maintain confidentiality of information
Ability to work independently and problem solve as needed
Three years of administrative support experience preferred, preferably in a public education environment

Compile pertinent data as needed when preparing various state and local reports.
Maintain physical and computerized departmental files.
Maintain records as needed.
Answer incoming calls, take reliable messages, and route to appropriate staff.
Maintain a schedule of appointments and make travel arrangements for department staff.
Receive, sort, and distribute mail and other documents to department staff.
Maintain confidentiality of information.
Schedule meetings and appointments, including training rooms, and maintain calendars.
Receive, store, and issue supplies and equipment.
Manage department reception desk when needed.
Perform routine bookkeeping tasks for the department.
Assist with the preparation of purchase orders and payment authorizations.
Prepare written correspondence, forms, schedules, or reports for supervisor and other department staff.
Update handbooks, policy manuals, and other documents as assigned.
Assist staff, parents, and community members as needed.
Maintain confidentiality.
Other Duties as Assigned