Department Secretary

Ball State University•Muncie, IN

2d•Onsite

About The Position

The role of Department Secretary is a full-time, on-campus staff position supporting the Department of Special Education. Candidates for searches must have current authorization to be employed in the United States without employer sponsorship.

Requirements

Eighteen months of education or training beyond high school or equivalent
Over one through three years of related experience
Experience with Microsoft Suite

Nice To Haves

Associate’s Degree

Responsibilities

Provide primary administrative support; manage departmental email account, schedule meetings, maintain/update email distribution lists, draft and distribute departmental communications including meeting agendas, minutes, and surveys. Compile and maintain data for departmental tracking and reporting purposes.
Coordinate departmental events; schedule, plan, reserve space, and arrange catering.
Oversee and process departmental course permissions as requested by faculty. Monitor and process faculty grade change requests in accordance with university policies.
Monitor, maintain, and order office related inventory/stock; office supplies, furniture, instructional equipment, and promotional materials. Monitor and schedule maintenance for office equipment.
Support the management of tracking and documenting continuing education units (CEU’s) earned by students each semester.
Provide assistance for preparing and collecting syllabi, letters, curriculum vitae, instructional agreements, and research materials for all faculty.
Manage and maintain the department’s Canvas webpage by regularly updating course materials, announcements, schedules, and resources to ensure accuracy and accessibility.
Assign and review work, orient, supervise and train student employees, make recommendations in all areas related to supervision, including but not limited to interviewing and selection, discipline, performance appraisal and training.
Work closely with the Administrative Coordinator to support departmental operations and provide back-up support.
Perform other related duties as assigned.
Maintain regular and predictable attendance.

Benefits

paid 10 to 24 vacation days
12 sick days
10 holidays a year
paid parental leave (6 weeks)
affordable health and dental insurance
long-term disability and life insurance plans
retirement benefits
90 percent of your child's (or children's) undergraduate college tuition at Ball State
100 percent of the tuition costs for you to earn your undergraduate degree
80 percent of your graduate tuition
Health Savings Account (which we contribute to)
wellness programs