Department Secretary

Sarah Bush Lincoln • Mattoon, IL

1d • Onsite

About The Position

The Department Secretary is responsible for processing appointments, customer reception, provides specific project support and clerical assistance to the department. This role receives, sorts and distributes incoming mail, answers the telephone and greets visitors. The department is Lab and the hours are Part-Time, 20 hours a week.

Requirements

• High School diploma

Responsibilities

• Assists in preparation of reports as assigned.
• Demonstrates personal and professional growth by acquiring new skills and knowledge required to adapt to departmental needs.
• Fulfills traditional secretarial functions such as handling mail, scheduling appointments / meetings, preparing payment authorizations, and responding to telephone messages and e-mail messages.
• Provides clerical support for the department.
• Greets customers entering the department, answers telephone, and provides general assistance to serve the needs of customers.
• Directs those needing additional assistance to the appropriate resource.
• Maintains adequate supply of office supplies and materials.
• Maintains complete/accurate records.
• Initiates, retrieves and copies information upon request and within approved guideline.
• Other duties as assigned.

Benefits

• Career development is available through continuing education and on-site training
• Professional and personal development programs
• On-site classroom learning programs
• Internet courses
• Tuition reimbursement program

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED