Administrative Secretary Transportation Department

Lee County Schools•Opelika, AL

1d•Onsite

About The Position

The Administrative Secretary for the Transportation Department serves as the primary secretarial, clerical, and office support staff for the Director of Transportation. This role utilizes personal skills to support the Bus Shop and the public of the school system. The position requires regular and predictable attendance, completion of assigned tasks safely and with alertness, upholding Board policies, and working cooperatively and effectively with others under time and productivity standards.

Requirements

High school diploma or General Education Development (GED).
Completion of 48 semester hours at an accredited college or university; OR an associate or higher degree from an accredited college or university with at least 64 semester hours of study or two years of coursework; OR receipt of a passing score on the ACT WorkKeys Assessment.
Minimum five years’ experience as a secretary or comparable clerical position.
Minimum 3 years’ experience with routing software.
Computer and word processing skills.
Knowledge of bookkeeping and record keeping.
Task oriented and service oriented work habits.
A positive attitude and a desire to be a “team player”.
Demonstrated aptitude for successful completion of the assigned task.
Background Check Required (fingerprints for review by Alabama Bureau of Investigation and Federal Bureau of Investigation).

Nice To Haves

Such alternatives to the above qualifications as the Board may find appropriate and acceptable.

Responsibilities

Process purchase orders for the Transportation Department.
Update and assist with coordination of Bus Routing Software.
Assist in finding substitutes and aides for bus routes when needed.
Serve as the receptionist for the Transportation Department.
Answer the telephone and respond appropriately to requests for information.
Perform bookkeeping tasks associated with the position.
File correspondence, invoices, or other records.
Locate and remove requested information, keep records of materials removed, and trace missing records.
Verify accuracy in shipments and obtain authorized signatures for materials.
Mark identifying information on items received and post quantities received on perpetual inventory cards.
Take physical counts periodically of stock on hand and verify counts with inventory cards or records.
Maintain attendance logs.
Type letters and correspondence for the Transportation Director.
Aid the Transportation Director in preparing various reports.
Maintain and file ADEM reports.
Perform any other pertinent assignment to assist in the efficiency and effectiveness of the Transportation Department.
Any other duties as assigned by the Superintendent.